Data Entry Clerks keep track of the activities performed by individuals and departments of a designated organization. They compile, organize, manage, and update text and numerical data and information, entering it into spreadsheets and other computerized databases.
They usually report to Database Administrators and may be employed in all kinds of organizations throughout the public and private sectors.
Here’s a non-exhaustive list of common tasks Data Entry Clerks are required to complete.
- Collecting data from various departments by receiving and registering invoices, forms, records, and other documents for data capture.
- Compiling and entering data, statistics, transactions, and other information into computerized systems and databases, using a keyboard, mouse, optical scanner, or other data entry tools:
- Updating, importing, and exporting data between different kinds of software;
- ensuring data is stored in an organized and easy to retrieve manner as to facilitate data access, extraction, and interpretation;
- verifying and evaluating the accuracy, consistency, and completeness of data; and
- locating and correcting data entry errors or reporting them to supervisors.
- Scanning, printing, and storing documents in both electronic format and hard copies.
- Controlling data distribution and arranging data transfer, ensuring confidential information is protected from unauthorized parties.
- Managing data storage, back-up, and recovery procedures:
- Maintaining logs of activity and completed work.
- Creating graphs, pie charts, and other diagrams in order to interpret and present data more easily.
- Assisting with administrative duties, such as answering and forwarding calls and emails, sorting and distributing incoming mail, or preparing shift schedules.
- Transcribing dictations and preparing correspondence, if necessary.
- In some cases, designing and improving databases.
- Retrieving data and entering information into the appropriate systems.
- Verifying and evaluating the accuracy, consistency, and completeness of data.
- Answering information requests by interpreting, presenting, exporting and/or sharing data, as required.
- Ensuring data is protected from unauthorized parties.
- Performing data back-up.
The average Data Entry Clerk salary is $29,515 per year or $15 per hour. This is the same as the Median wage of the country. Entry level positions start at $21,000 while most experienced workers make up to $41,000. These results are based on 436 salaries extracted from job descriptions.