Post a job offer

What does an
Event Planner do?

Click here to view all Event Planner jobs on neuvoo.ca.
Other common names for this position: Conference and Event Planner, Convention Coordinator, Conference Planner, Conference and Meeting Planner, Conference Services Officer, Festival Organizer, Meeting Planner, Special Events Organizer

Description

Conference and Event Planners are the party planners of the Hospitality Industry. Whenever a company or individual needs to use hotel spaces for any kind of special event, including weddings, congresses, conferences, conventions, and any other social events, they get in touch with the Event Planner. Their work consists mostly of planning and coordinating every aspect of the event, from guests to food and beverages, staff, security, and entertainment. They may also decorate the venue according to the client’s requirements and are in charge of setting up all the necessary technological equipment. Although most Event Planners work at either a hotel or an event agency, they may also work in Public Relations firms or be self-employed. [1]

Career Path

There's no universal way to climb up the career ladder.
Career paths often vary from one individual to another, yet some similarities usually stand out.
Hence, the typical career path for Event Planner would look like the one pictured here. 998 resumes.

1

Previous Careers

  • Customer Service Representative
  • Sales Representative
  • Receptionist
  • Office Assistant


2

Event Planner



3

Career Opportunities

  • Manager
  • Operations Manager
  • Event Coordinator

Career Path

There's no universal way to climb up the career ladder.
Career paths often vary from one individual to another, yet some similarities usually stand out.
Hence, the typical career path for Event Planners would look like the one pictured here.


1

2
3

Previous Careers

  • Customer Service Representative
  • Sales Representative
  • Receptionist
  • Office Assistant

Event Planner


Career Opportunities

  • Manager
  • Operations Manager
  • Event Coordinator

Primary Responsibilities

Here’s a non-exhaustive list of common tasks Event Planners are required to complete.


  • Coordinating and handling all aspects of the event at hand (e.g. guest list, entertainment, food, security, and promotional material if needed):
  • Arranging accommodation and lodging of attendees;
  • planning food and beverage for the event (e.g. catering, buffet, bar);
  • planning themes and decorations;
  • recruiting and instructing the necessary staff for the event (e.g. Security Guards, Servers, caterers, audiovisual experts, entertainers, Translators); and
  • installing or arranging for the necessary audiovisual equipment to be installed according to the activities planned for the event.
  • Supervising the progress of the event, ensuring it’s aligned with the established budget and deadlines:
  • Facilitating meetings with professional associations, sponsors, and other groups to promote and discuss the details of the conference, convention, or event (e.g. budget, guests, and deadlines); and
  • doing one last inspection of the facilities before the event starts in order to ensure it complies with the client’s requirements.
  • Communicating with the customer:
  • Being the point of contact between customers and the establishment during the entire event process;
  • efficiently communicating event details to coordinating establishment’s departments to ensure proper delivery of event expectations;
  • ensuring all information provided to the client is current and accurate;
  • assisting customers in all inquiries related to the event and resolving any conflicts that may arise;
  • responding to all requests in an accurate and timely manner, accommodating special requests, if any;
  • interacting with clients to obtain feedback on quality and service levels; and
  • following up with customers post-event.
  • Managing administrative procedures:
  • Reviewing and approving tenders, invoices, and any related paperwork; and
  • keeping track of all the necessary purchases made for the event, reporting all expenses to their client.
  • Developing a business network with the local venues, vendors, and service suppliers:
  • Networking and securing contracts with providers of food and beverages, entertainment, transportation, and audiovisual equipment, among others.
  • Complying with the establishment’s event planning and hosting policies, as well as to any laws and regulations that may apply.

Daily Tasks

  • Coordinating and overseeing all aspects of the event at hand, ensuring they’re being handled properly.
  • Monitoring budgets and deadlines.
  • Being the point of contact between the client and the hotel or venue.
  • Liaising with vendors, service suppliers, and staff throughout all the phases of the events.
  • Visiting event facilities to ensure that they meet the customer’s requirements.
Salary
$46,377

The average Event Planner salary is $46,377 per year or $24 per hour. This is around 1.4 times more than the Median wage of the country. Entry level positions start at $32,000 while most experienced workers make up to $65,000. These results are based on 72 salaries extracted from job descriptions.

$46,377
$65,000
$32,000
Deductions
Deductions
Gross Salary50,833.74 $
CPP- 2,342.99 $
EI- 930.60 $
Federal Tax- 5,692.45 $
Provincial Tax- 2,909.84 $
Total Tax- 11,875.88 $
Net Pay*38,957.86 $
In Ontario, Canada, if you make 50,833.74 $ a year, you will be taxed 11,875.88 $. That means that your take home pay will be 38,957.86 $ per year, or 3,246.49 $ per month. Your average tax rate is 23.36% and your marginal tax rate is 35.10%.
* Deductions are calculated based on the tables of Ontario, Canada income tax.
Required Skills and Qualifications
  • Outstanding interpersonal, communication, and negotiation skills:
  • Communicating clearly, both verbally and in writing, in order to create a clear and communicative environment with clients, vendors, service suppliers and staff members; and
  • displaying strong customer service skills.
  • Exceeding organizational and time management skills:
  • Having strong multitasking skills; being able to work in a dynamic, fast-paced environment;
  • being able to perform duties with minimal supervision; and
  • being organized and detail-oriented.
  • Analytical, problem-solving, and decision-making skills:
  • Being driven to provide high quality service;
  • identifying issues and resolving problems in a timely manner exercising good judgment;
  • being a clear thinker; and
  • being able to think independently.
  • Self-motivated, decisive, responsible and driven to provide the best service.

Aside from the skills listed above, an Event Planner also needs to have an extensive and thorough knowledge of convention/catering, food and beverage, and other hospitality professions. College education in Hospitality is usually preferred, as well as proficiency in Microsoft Office Suite and other related software.


Event Planners are also required to have a minimum of 2 to 4 years of experience in the Hospitality industry. Experience in the Sales area could also be a requirement when applying for this position. Conference and Event Planners must also be able to work flexible schedules, including weekends and holidays, as well as to stand and walk for an eight-hour long shift.


Something most positions in the Hospitality field have in common is that the candidate doesn’t necessarily need a college degree to get promoted. An entry-level job will help the applicant develop and master the skills and abilities required to progress in their professional journey.

Popular Certifications
Wonder how long it takes for Event Planners to complete their studies? Here’s a list of the most popular degrees and diplomas.

(Ranked by popularity)

  • High School Diploma
  • Certificate
  • High School Diploma
  • Certificate
  • Graduate Certificate in Event Management
Job Offers
There are currently 541 available job offers for the Event Planner position on neuvoo.ca. Below is a list of available jobs, based on Canada's most populated metropolitan areas.
References