Human Resources Assistants assist HR Managers and other HR specialists by completing a series of administrative tasks, such as: documenting grievances, terminations and absences, evaluating and reporting employee performance, and tracking compensation and benefits information.
The HR Assistant might also take part in the following activities: recruitment, training and development activities, labour relations, and budget administration and tracking.
Here’s a non-exhaustive list of common tasks Human Resources Assistants are required to complete.
- Processing accurate information that will support the management team:
- Verifying and registering documentation related to personnel activities, such as staffing, recruitment, training, grievances, performance evaluations and classifications; and
- compiling, preparing and updating reports and documents related to personnel activities (as listed above).
- Assisting with the recruitment process:
- Posting job openings;
- gathering information on new applicants;
- assisting in screening and rating of applicants;
- scheduling job interviews and assisting in interview process;
- administering and scoring employment tests (e.g. keyboarding and proofreading tests);
- ensuring background and reference checks are completed; and
- following up with candidates.
- Assisting with the new hire process:
- Preparing new employee files;
- overseeing the completion of compensation and benefits documentation;
- orienting new employees to the organization;
- administering new employment assessments; and
- serving as a point person for all new employee questions.
- Assisting with maintaining grievance and employee records:
- Performing file audits to ensure that all required employee documentation is collected and maintained;
- maintaining records related to grievances, performance reviews, and disciplinary actions; and
- completing termination paperwork and assisting with exit interviews.
- Assisting with payroll and benefits administration:
- Processing payroll;
- tracking vacation and sick time;
- answering payroll questions;
- performing payroll audits and recommending any corrective action;
- participating in claim resolutions, reconciling benefits statements, and approving invoices for payment; and
- updating and maintaining employee benefits, employment status, and similar records.
- Assisting with internal event organization and coordination, including recreational events and training activities.
- Handling travel arrangements for company executives.
- Providing customer service to organization employees (e.g. answering questions and written inquiries).
- Processing incoming mail and phone calls.
- Creating and distributing documents.
- Updating and entering data.
- Serving as a point of contact with benefit vendors/administrators.
- Setting appointments and arranging meetings.
- Preparing and compiling reports and spreadsheets.
The average Human Resources Assistant salary is $39,543 per year or $20 per hour. This is around 1.2 times more than the Median wage of the country. Entry level positions start at $28,000 while most experienced workers make up to $55,000. These results are based on 137 salaries extracted from job descriptions.