Financial Proc. Spec 4 (Gr5)
Ontario Physiotherapy Association
Vancouver, CA
4d ago

Job Summary Under the general supervision of the Finance Manager, James Hogg Research Centre, provides support to the centre in the areas of complex financial processing and general office administration.

Organizational Status Reports to the Finance Manager and Finance Administrator; interacts with and responds to various requests from Principal Investigators amongst the centre and staff members.

  • Work Performed Prepares and processes requisitions including purchase orders, internal payments, and payment and travel expense claims by keying entries into FMS Live;
  • Prepares bank deposits and enters them on-line in FMS; Monitors financial transactions for the centre operating and trust accounts using FMS to ensure expenses are within budget allocation;
  • Assists in the reconciliation of monthly ledgers and preparation of financial reports; Prepares documents for accounts receivable invoices : Tracks internal and external invoices, processes payments, and initiates follow-

    up action as required; Monitors internal billing accounts, reconcile project grants, this can including setting up grant accounts and following up to resolve problem accounts.

  • Assesses the accuracy of GST and PST on invoices, and self assesses such taxes where necessary. Maintains the Unit's petty cash fund, disburses payments in accordance with UBC and PHCRI policy, deposits cash / cheques, and ensures that the fund is balanced and reconciled;
  • Ensures correct allocation of funds to PG's, Maintains financial transaction and supporting documentation files; Extracts data and prepares financial and statistical data and materials for reports, performs other related duties as required.

    Supervision Received This position works independently under the general supervision of the Financial Manager and Finance Administrator.

    It is expected that the incumbent will work within broad Departmental objectives / guidelines and exercise considerable initiative in carrying out the responsibilities of the position.

  • Unusual situations will be handled in consultation with the Finance Manager. Supervision Given No supervision given. Consequence of Error / Judgement Failure to perform these duties in an accurate, timely and comprehensive manner can have serious financial consequences for the unit and its operation;
  • improper requisition processing and keying of payment requisitions can provide misleading expenditure / revenuerecords and severely hamper preparations of budget projections.

    Qualifications High School graduation and two-year post-secondary diploma in accounting. 3 years of related experience or the equivalent combination of education and experience.

    Knowledge of UBC programs such as FMS and FMS Live. Computer experience required (Word, Excel, Outlook and Internet explorer).

    Effective oral and written communication, interpersonal, problem-solving and organizational skills. Ability to type 60 w.

    p.m. and to operate a normal range of office equipment. Ability to multitask and prioritize work to meet deadlines. Ability to exercise tact and discretion, initiative, judgement, integrity and diplomacy.

    Ability to maintain accuracy and attention to detail. Ability to work both independently and within a team environment.

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