The Project Coordinator will work with Project Managers and technical team members in support of Transit Engineering and Facilities projects and studies.
We are seeking a hands-on team player who will be able to assist project managers on a daily basis. Specific responsibilities include written reports and documentation, development and monitoring of project budgets and schedules;
monitoring and tracking the progress of project work; project reviews, quality audits, presentations; project set-up, preparation of client billings;
revenue recognition; working with project managers to proactively identify project budget and schedule problems and implement corrective actions;
review of invoices ans monitoring the status of accounts receivable. Accurate and timely performance and strong multi-tasking skills are essential.
Some of the duties of the Project Coordinator may include any or all of the following :
Manage project information, including hard-copy and electronic files
Co-ordinate information flow between project participants, including sub-consultants, and, where appropriate, between the project team(s) and the client(s) in the design and construction phases
Attend project meetings and prepare detailed minutes of meetings
Preparing and review of milestone reports
Develop PowerPoint presentations based on input from project team members
Prepare new project start-up documents per HDR project and quality procedures, including assisting with the development of work plans and level of effort cost estimates
Develop and track / monitor project schedules for meetings and deliverables
Monitor, update and review project financial status (performance against budget) to assist with invoicing and forecasting cost to complete
Prepare draft monthly progress reports
Co-ordinate document production for interim and final deliverables.
Track and ensure compliance with contract requirements.
Assist in the preparation and production of proposals
Able to read, interpret and work with multi-discipline drawings and reports.
A university or college degree is required
Working previously in an Engineering firm’s office is preferred
A minimum three plus (3+) years related project coordination experience is required
Must be a proactive, self-starting, detail oriented individual with strong interpersonal and organizational skills
Excellent English language both written and verbal communications skills are essential
Proficient use of Microsoft Word, Excel, PowerPoint and Project, Adobe Acrobat, Outlook and Oracle software
Additional software skills are a plus
Demonstrated problem-solving abilities
Ability to prioritize competing demands for your time in a fast-paced work environment
Commitment to excellence and high standards
Able to manage priorities and workflow
At HDR, we know work isn’t only about who you work for; it’s also about what you do and how you do it. Led by the strength of our values and a culture shaped by employee ownership, we network with each other, build on each other’s contributions, and collaborate together to make great things possible.
When you join HDR, we give you license to do the same. We help you take charge of your career, giving you multiple growth opportunities along the way.