Executive Assistant
The Headhunters
BC - Vancouver & Area
17d ago

Fostering a collaborative, team-oriented environment for all employees

Offering staff fantastic opportunities for professional growth and development

Promoting its values of innovation and quality, health, diversity, and inclusivity

Acts as the primary gatekeeper for the executive, reviewing emails and voicemails, flagging correspondence of importance, and ensuring priorities are maintained

Manages complex calendaring, scheduling, and travel arrangements

Coordinates and attends departmental and executive meetings, including boardroom bookings, preparation and distribution of meeting materials, and taking meeting minutes

Liaises with the HR departments and other EAs and executives to ensure communication is maintained between the HR executive and other internal parties

Tracks budgets and handles expense reporting and reconciliations

Assists the executive with the management of special projects and HR-related tasks

Handles the management of the executive’s office, ensuring documentation and filing are in order and that processes are tightly adhered to

Coordinates departmental events and social functions

5+ years of experience as an Executive Assistant to a high-level executive

Bachelor’s Degree in Business Administration or another relevant field

High aptitude in Microsoft Office programs; HRIS experience is preferred

Strong written and verbal communication skills and a high attention to detail

Outstanding project management, organizational, time management, and interpersonal abilities

Self-motivated and driven, with a positive attitude

Generous salary based on experience level

Comprehensive benefits package and vacation time

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