Office Administrator - Maintenance & Engineering
Sunwing Vacations
Toronto, ON
1d ago


Sunwing Travel Group is the largest vertically integrated travel company in North America! Our Purpose : passionate people making vacation dreams come true.

We're looking for a Maintenance and Engineering Administrator to join the Maintenance & Engineering team. You will be responsible for providing Administrative support to the Management team with the day-to-day business of the Department.

Be epic! Our Values are entrepreneurial, passionate, innovative and customer-centric. Named one of Canada’s Fastest-Growing companies for 14 years in a row, we are looking for an epic Maintenance and Engineering Administrator to join our team.

About You :

You are detail oriented, strive for accuracy and know how to prioritize. You will be responsible for administering various tasks and general administrative support for the Management Team.

Reporting to the Manager, Contracts & Administration, you are self-motivated, highly organized and able to perform the assigned tasks independently and objectively in a timely manner.

As a Maintenance and Engineering Administrator you are proactive, innovative, and thrive in a fast-paced changing environment.

What You’ll Do :

  • Control / track submit timekeeping and Per Diem / UltiPro Overtime to payroll for the Line Maintenance and Materials department.
  • Track and maintain AOG and Overtime availability and call lists.
  • Support New Hires and renewals for GTAA correspondence and security forms.
  • Maintain annual Vehicle Licensing and Insurance renewals.
  • Prepare and Verify monthly Credit Card reconciliation(s) and expense reports.
  • Oversee and validate uniform ordering, distribution and purchasing.
  • Own certain DLs (distribution lists) and keep them up-to date.
  • Prepare travel arrangements as required.
  • Perform all other duties as requested by the VP, Maintenance and Engineering / Manager, Contracts and Administration.
  • What You’ll Need :

  • High School Diploma or equivalent is required and Post-Secondary education an asset.
  • Must have at least 5 years of experience working in an office environment with an Administrative role.
  • Excellent computer software knowledge (Word, PowerPoint, Outlook, and Excel) are definite assets.
  • Thorough understanding of office procedures and protocols.
  • Must maintain a cooperative, approachable team-oriented attitude.
  • Knowledge of Maintenance environment and airline operational experience will be considered an asset.
  • Must have the ability to obtain a Restricted Area Identification Card (RAIC).
  • What You’ll Be A Part Of :

  • Open concept, collaborative work space
  • Fresh Café with delicious snacks and meals at a subsidized rate!
  • Great travel perks!
  • Roof top terrace in the summer
  • Free Parking
  • Daily Free Boot Camp and Yoga sessions
  • Grow your career with challenging and rewarding work that makes a difference
  • Opportunity to give back through our social responsibility initiatives
  • Work with a fun, passionate, travel loving team!
  • See for yourself! sunwinglife
  • About Us : We have grown from the smallest tour operator in Canada to the largest vertically integrated travel company in North America.

    So what does that mean? For Sunwing, it means all our products and services are offered in one vacation and all brands fall under the same parent company.

    We are comprised of leading leisure tour operators, travel retail, destination management, and hotel management.

    We are : Sunwing Vacations and Signature Vacations; Sunwing Airlines, SunwingJets, a luxury private jet charter service, Vacation Express, a growing tour operator in the United States, SellOffVacations.

    com and Luxe Destination Weddings, our travel retail businesses, NexusTours, our destination management company offering ground transportation, popular tours and excursions, and Blue Diamond Resorts, the fastest growing hotel chain in the Caribbean.

    Blue Diamond operates popular resort brands including Planet Hollywood Hotels & Resorts, Royalton Luxury Resorts, Memories Resorts & Spa, Starfish Hotels & Resorts and Mystique Resorts across the Caribbean and Mexico.

    We are also heavily involved in our communities! In 2015, we established the charitable initiative, Sunwing Foundation, to support the development of youth in the communities we operate in.

    We are passionate people making vacation dreams come true!

    We thank all who apply however only those who meet the qualifications will be contacted.

    At Sunwing diversity is important to us. We encourage applications from all humans and will provide, upon request, reasonable accommodations in all aspects of the recruitment and selection process.

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