Department Manager
University of Toronto
St. George, ON, Canada
4d ago

Description

In consultation with the Chair, the Department Manager provides leadership and effective management of the financial, HR, space and information technology resources for the Department of History.

The Manager is responsible for the financial activity of the department, including operating budget, trust, endowments and CRC accounts.

This involves budget preparation, forecasting and spending; accounting, payroll, purchasing, reconciliation and recommendations to the Chair.

Anticipates problems, outlines options, develops policies and procedures. Responsible for the purchasing, leasing, and maintenance of departmental equipment, including computers.

Oversees granting and research accounts activity. The Department Manager is responsible for the administrative functioning of the department involving personnel, payroll, human resources and services / systems essential to the efficient operation of the department.

Ensures personnel policies are adhered to for academic and administrative staff. Participates in the resolution of grievances and works to resolve informal complaints from staff in consultation with Labour Relations and Human Resources.

Hires, supervises, assigns work, performance manages and supports professional development for administrative and casual staff.

The Manager oversees departmental operations and broad management initiatives and works with the Chair to develop departmental strategic plans in alignment with the goals of the Faculty and the University and ensures administrative practices are in compliance with University policies and guidelines.

Qualifications

Education : Bachelor’s degree with relevant coursework in accounting, business, or finance, or an equivalent combination of education and experience.

Experience : Minimum 5 years’ relevant and progressive experience in financial management and administration in a similar environment.

Experience working with and interpreting policies and procedures pertaining to budget, finance, human resources, academic administration.

Experience leading and motivating staff; supervising staff in a unionized environment is an asset.

Skills : Highly proficient in the use of MS Office software (Word, Excel). In-depth knowledge of and demonstrated working experience with FIS, HRIS, and RIS, databases or equivalent systems is essential.

Excellent administrative, analytical, problem solving and financial skills with ability to interpret and apply information and provide financial analysis.

Other :

Ability to manage proactively. Strong leadership and interpersonal skills including ability to foster confidence and motivation in staff and to develop cooperative, collegial working relationships.

Demonstrated judgment and decision-making employing both tact and negotiation skills. Excellent interpersonal, oral and written communication skills.

  • Ability to manage competing deadlines and a variety of complex projects simultaneously; excellent time management skills;
  • strong organizational skills and attention to detail; demonstrates initiative and good judgment. Ability to work effectively in an interdisciplinary environment and to keep up-to-date on the rapid changes in the University environment.

    Proven effectiveness in the development of administrative systems and processes. Discretion and confidentiality in dealing with highly sensitive information.

    Ability to make sound decisions under pressure and in response to changing priorities.

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