Executive Assistant – Temporary Mandate
CIMA+
Montréal, QC, CAN
6d ago

Description

Executive Assistant Temporary Mandate

Mission

As a full-time bilingual Executive Assistant, the incumbent will be responsible for a variety of administrative areas and will assist the Senior Vice-

President of the Industry sector, along with other members of the Department. The selected candidate will also be in charge of managing documents, quality control and correspondence.

Responsibilities

  • Manage the schedule and expense account for the Senior Vice-President of Industry
  • Plan and organize meetings and make reservations, as required
  • Prepare and revise correspondence and other types of documents using the appropriate format
  • Provide support for the production, revision and formatting of presentations, reports, offers of services and other texts in French and English, as required
  • Reserve conference rooms and provide administrative support for departmental colleagues (business cards, travel, events, etc.)
  • Prepare for the arrival of new employees (office furniture, correspondence with other departments : IT, HR, Accounting, etc.)
  • Receive and distribute incoming mail and organize outgoing mail for the Department
  • Establish and maintain effective working relationships with colleagues and the various clients
  • Profile

  • Bachelor degree, DCS or ACS in Administration, Communications, Office Automation Technology or a related field
  • Minimum of 2 years of experience in administration
  • Exceptional written and verbal communication skills in French and English
  • Acute sense of elegance in communications, extreme focus on quality and attention to detail
  • Mastery of MS Office suite (Word, Excel, Outlook, PowerPoint and Visio) and Adobe Pro
  • Proven professionalism and sense of discretion
  • Willingness to take initiative and ability to exercise good judgement
  • Proven respect for established procedures and methods
  • Benefits

  • Flexible schedules
  • Sick leave and personal leave
  • Adapted computer tools
  • Wellness program
  • Social and environmental initiatives
  • Continuous training program
  • Career planning
  • Apply
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