Internship Coordinator / Coordonnateur de stages (1 year contract)
Hamilton, Ontario
3d ago

Do you want to be part of our innovative and entrepreneurial team?

Do you thrive in an entrepreneurial environment and enjoy working in a team atmosphere? Are you an outside the box thinker who strives to implement continuous improvements?

Do you take a strategic approach to your work? Do you enjoy in a fast-paced culture where your opinions are valued and respected?

Do you enjoy building partnerships to solve mutually beneficial challenges?

Mitacs is a national not-for-profit that helps industry and non-profit partners solve strategic challenges by leveraging Canada’s world-class post-secondary talent and a global network of industry, academic, and government partnerships.

Through these collaborations, Mitacs helps business and community partners succeed, improves students’ on-the-job skills development, and strengthens Canada’s world-class innovation ecosystem.

At Mitacs, we strive to develop the next generation of innovators with vital research and business skills. In partnership with domestic and international companies, governments and academia, we support a new economy using Canada’s most valuable resource its people.

To get a better understanding of Mitacs and read more about our values please visit our


Reporting to the Team Lead, Grant Management, the Grant Management Specialist team member is responsible for coordinating all aspects in administration of research grant awards, as well as providing support on project proposals and preparation of required reports.

This position is offered as a one year contract opportunity. The successful candidate for this position will be a self-motivated and clear communicator, with a positive and confident outlook.

Your strength as a team player is balanced by your ability to work independently. Your communications are professional, effective, appropriate and diplomatic in your interaction with all levels of internal and external contacts.


  • Manage full life-cycle of research program applications
  • Administer and act as file manager for research grant files
  • Review grant applications and confirm all required documentation and information is provided
  • Confirm eligibility of applications (completeness of applications)
  • Communicate review results with the applicants
  • Ensure timely release of funds to university
  • Provide guidance and assistance to applicants on proposal submission and any inquiries regarding the relevant program
  • Draft various types of correspondence to applicants / university administration at different stages of their internship
  • Data entry, electronic filing, and data archiving
  • Communicate effectively with various university research administrations, professors, graduate students, and partner organizations
  • Maintain effective and through communications with all internal departments to keep them informed of procedural changes, and offer solutions to possible problems
  • Update Mitacs policies and guidelines as required
  • Ensure compliance with funding agreements and program guides
  • Assist in coordination and data collection for various relevant regional reports to funding agencies
  • Responsible for timely and accurate reporting
  • Work closely with Finance Department to ensure appropriate funding allocation applied and ensure consistency of government claims / reports to financial statements
  • Review contracts, research agreements, and proposals to ensure compliance with policies and procedures for the specific program

  • Post-secondary education and combination of commercial or business experience

  • Strong administrative background
  • Work experience in academic setting and account management is an asset

  • Excellent interpersonal skills
  • Able to communicate in a professional manner
  • Attention to detail and accuracy are essential
  • Excellent time management, organizational skills and ability to multi-task
  • Demonstrated ability in problem solving and prioritization
  • Enjoys a fast-paced and flexible environment
  • Self-motivated, able to work in a team environment and balance the needs of a number of individuals
  • Good working knowledge of Microsoft Office Suite (i.e. Microsoft Word, Excel, PowerPoint)
  • Experience with databases and online collaboration platforms is an asset
  • Bilingual in English and French is an asset, but not required
  • Mitacs fosters a culture where creativity, innovation, diversity, and inclusion are valued, encouraged and fostered. We offer a comprehensive benefits package and a team-based work environment, and we are proud to be an Equal Employment Opportunity employer.

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