Corporate Legal Assistant
Gardiner Roberts LLP
Toronto, ON
1d ago

Gardiner Roberts LLP is an established full-service law firm located in the heart of Toronto’s downtown business district.

Founded in 1920, we provide a wide range of legal services in all areas of the law including corporate, litigation, administrative, commercial lending, securities, real estate, professional liability, health care, intellectual property and non-

profit and charities. At Gardiner Roberts, we believe that we are only as good as our people. For this reason, we place a high value on personal growth and continuously work hard to maintain a progressive and responsive workplace that has an environment of collegiality, mutual respect and trust.

Gardiner Roberts LLP is seeking a Corporate Legal Assistant . The successful candidate should possess a minimum of three to five (3-

5) years of law firm experience.

Responsibilities

  • Process and revise electronic documents including dictation, editing and preparing black lining as necessary
  • Familiarity with all forms of legal documents including agreements, letters, memos, presentations, organizational charts and practice specific documents
  • Docket entry, pre-bill and account preparation
  • Practice management including, appointment scheduling and arranging conference calls
  • Maintenance of extensive filing system and databases
  • Prioritization of mail (including electronic), workload, and all time sensitive deadlines
  • Draft correspondence and documents on behalf of the instructing lawyer / clerk
  • Draft final reports and preparation of report books
  • Apply proofreading and editing skills to documents and correspondence
  • File management and keeping clerks / lawyers apprised of matters
  • Skills

  • Excellent computer skills including Windows, Microsoft Office 2010, including Word, Excel, Outlook and various other applications such as DM, Teraview, The Conveyancer
  • A team player attitude with excellent communication skills for liaising lawyers, staff and clients
  • Ability to work independently with excellent judgment to follow instructions with minimal supervision
  • Excellent time management and prioritization skills
  • Solid understanding of corporate transactions including mergers, acquisitions, commercial documents
  • Solid understanding of financing transactions including secured loan transactions and an ability and willingness to assist with the closing and preparation of standard form documents is an asset
  • Excellent typing, proofreading and digital transcription skills
  • Detail oriented and work well in a busy team environment
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