Executive Assistant
Randstad Canada
Toronto, Ontario, CA
2d ago

Do you have over 5 years of experience supporting senior level Executives?

We are looking for an experienced Executive Assistant to join one of the top companies within the Energy industry within the heart of Toronto!

Key accountabilities

In the role of your primary responsibilities will include :

  • Provide day-to-day administrative support to the EVP, Development, including managing calendars, travel arrangements, and expenses
  • Prepare the EVP, Development for meetings, including compiling information and debriefing the EVP, Development on pertinent information prior to the meetings
  • Screen all calls, and in the EVP, Development’s absence, assume any follow-up as required, including prioritizing issues and determining what appropriate action to take including delegation of the call to another senior manager
  • Organize meetings, prepare and circulate agendas, gather inputs from relevant internal and external stakeholders, record and circulate minutes, follow-up on action items
  • Prepare, consolidate, or finalize presentation material as needed
  • Be an active business partner to the management team by constantly managing and improving department processes
  • Liaise and create a network with other administrative support and other business areas;
  • Take responsibility to identify and support business process improvement opportunities and strategic projects within the Development Department
  • Support the Development Department in managing various document storage and collaboration databases and sites
  • Support the Development Department senior management in calendar maintenance and travel, being certain Toronto based personnel and international Managing Directors / Country Managers
  • Brief Development Department senior management on urgent matters and alert appropriate staff to issues of the day
  • What's in it for you

  • Excellent Compensation 60-65 k depending on experience
  • Exposure to huge operations and strategy
  • Full benefits from day 1, RRSP, 3 weeks vacation
  • Work-life Balance 9am-5pm
  • Qualifications

  • 5-7 years of providing administrative support to senior management in a fast-paced Large scale Company
  • Understanding of business development and financial insight an asset
  • Fluency in verbal and written English is required; additional language(s) an asset
  • Experience in a multinational company or energy / power industry an asset
  • Experience and expertise in MS Office Suite, including PowerPoint
  • If you feel you have the above skill-sets and feel this is a great next step in your career, apply right away!

    Please also send an email to Dassler.coutinho randstad.ca with your resume, along with a synopsis

    of why you’re interested in this role, and why you’d be a good fit!

    Randstad Canada

    Randstad Canada is committed to building a diverse workforce reflective of the diversity of Canada. As a result, we promote employment equity and encourage candidates, especially those who identify as a woman, an Aboriginal person, a person with a disability or a member of a visible minority group, and any others who may contribute to the diversification of our workforce, to apply.

    Randstad Canada is also committed to developing an inclusive, barrier-free selection processes and work environments.If contacted in relation to a job opportunity, you should advise your Randstad Representative or your local Randstad branch in a timely fashion of the accommodation measures which must be taken to enable you to be assessed in a fair and equitable manner.

    Information received relating to accommodation measures will be addressed confidentially.

    For all feedback on equity and accommodation needs, please contact your local Randstad Canada Branch.

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