Our nonprofit client is seeking a Committees Coordinator for a 4-6 month contract. Located in Nepean and close to local amenities and local transit.
This opportunity starts immediately and our client will be interviewing asap.
Roles and Responsibilities
Monitors the committee email account and receives committee-related phone calls, responds to inquiries and requests, and brings issues to the attention of the Director
Builds effective relationships with committee members and their administrative support professionals
Prepares draft minutes of committee and working group meetings for Director review
Develops and maintains a database of committee member information
Prepares correspondence related to committee appointments and departures
Coordinates logistics for committee meetings including securing venues and procuring catering
Identifies and deploys the appropriate technology supports for the meeting, providing set up and trouble shooting at the time of the meeting
Supports the development of meeting agendas and coordinate the dissemination of meeting materials
Prepares Travel Authorization Requests for staff required to attend committee meetings at locations other than their usual place of work.
Facilitates the dissemination and collection of honoraria and expense claim forms for committee members and other meeting participants
Qualifications and Experience
Completion of a three year community college diploma in business administration or related field
3-5 years relevant experience
Experience in supporting committees and / or Boards of Directors.
Bilingualism would be a big asset
Excellent interpersonal skills with the confidence required to establish good working relationships with internal staff and external stakeholders and partners
Excellent written and oral communication skills
Exceptional organizational skills
Strong attention to detail and ability to multi-task
Ability to work at the advanced level using MS Word, Outlook, Excel, PowerPoint, Lync, Skype, contact management systems and extranets / virtual collaborative spaces
Education and Certifications
Minimum education required : University Degree or College Diploma