Administrative Receptionist
Intertek
Mississauga, ON, CA
1d ago

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for performing a full range of secretarial and administrative duties.

REPORTING STRUCTURE

This position reports to the Operations Manager

EXAMPLES OF WORK

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

RECEPTION DUTIES :

  • Answer all telephone calls. Receptionist must be available to greet and sign in clients and colleagues
  • Open and distribute mail, packages and courier deliveries to final point of contact
  • Arrangement of lunches for on-site events, client meetings, training and seminars. Upon request
  • Responsible for ordering office supplies when requested
  • Responsible for ordering kitchen supplies when required
  • Responsible for the collection of cheques, maintenance of cheque log and ensuring it is sent to our Montreal Credit and Collections department for submission to the bank.
  • Responsible for the telephone directory list and keeping it updated if new employees arrive or leave.
  • ADMINISTRATIVE DUTIES :

  • Preparation of urchase orders using the MRP system
  • Data entry, collection of information related to purchase orders, tracking of site expenses etc.
  • Assist with forecasting and month end reports
  • Assist with receiving product and invoice coding and approval
  • Setting up conference room(s) for visitors and in-house meetings
  • Ensuring that project files are maintained appropriately
  • Prepare courier / air / ocean shipping paperwork including Bills of Lading, Airway Bills, Customs Docs.
  • Maintaining a high level of confidentiality and using discretion when necessary
  • Participating in the development and implementation of business goals and objectives
  • Performing other work as required
  • Qualifications

    REQUIRED QUALIFICATIONS

    EDUCATION & EXPERIENCE

  • High school diploma or equivalent
  • 4-6 directly related experience
  • KNOWLEDGE, SKILLS and ABILITIES

  • Excellent customer service skills
  • Excellent communication skills in both verbal and written format
  • Excellent organization and time management skills
  • Effective business writing an composition skills with a good command of the English language
  • Ability to analyze and problem solve
  • Ability to work independently in a fast-paced, multi-tasking environment
  • Detail Oriented
  • Ability to type quickly and accurately
  • Microsoft Office software expertise
  • This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

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