Administrative Receptionist

Intertek

Mississauga, ON, CA

1d ago

Description

ESSENTIAL DUTIES AND RESPONSIBILITIES

This position is responsible for performing a full range of secretarial and administrative duties.

REPORTING STRUCTURE

This position reports to the Operations Manager

EXAMPLES OF WORK

Listed examples are illustrative and representative of the tasks required of this position and are not intended to be complete or exclusive.

RECEPTION DUTIES :

Answer all telephone calls. Receptionist must be available to greet and sign in clients and colleagues

Open and distribute mail, packages and courier deliveries to final point of contact

Arrangement of lunches for on-site events, client meetings, training and seminars. Upon request

Responsible for ordering office supplies when requested

Responsible for ordering kitchen supplies when required

Responsible for the collection of cheques, maintenance of cheque log and ensuring it is sent to our Montreal Credit and Collections department for submission to the bank.

Responsible for the telephone directory list and keeping it updated if new employees arrive or leave.

ADMINISTRATIVE DUTIES :

Preparation of urchase orders using the MRP system

Data entry, collection of information related to purchase orders, tracking of site expenses etc.

Assist with forecasting and month end reports

Assist with receiving product and invoice coding and approval

Setting up conference room(s) for visitors and in-house meetings

Ensuring that project files are maintained appropriately

Prepare courier / air / ocean shipping paperwork including Bills of Lading, Airway Bills, Customs Docs.

Maintaining a high level of confidentiality and using discretion when necessary

Participating in the development and implementation of business goals and objectives

Performing other work as required

Qualifications

REQUIRED QUALIFICATIONS

EDUCATION & EXPERIENCE

High school diploma or equivalent

4-6 directly related experience

KNOWLEDGE, SKILLS and ABILITIES

Excellent customer service skills

Excellent communication skills in both verbal and written format

Excellent organization and time management skills

Effective business writing an composition skills with a good command of the English language

Ability to analyze and problem solve

Ability to work independently in a fast-paced, multi-tasking environment

Detail Oriented

Ability to type quickly and accurately

Microsoft Office software expertise

This position outline is a general guideline and does not represent all encompassing details. The position assumes that the incumbent has both the mental and physical requirements to carry out the above defined duties.

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