Administrative Assistants - Banking, Corporate Office
The Bagg Group
Toronto, ON, CA
8d ago

Our client, a leading financial institution, is seeking Administrative Support Professionals to support various divisions within the corporate banking environment on a contract basis.

Location : Toronto Financial District (Corporate Offices) Hours of Work : Monday to Friday, 8 : 30 a.m. to 5 : 00 p.m. Contract Duration : Role-

dependent (includes short-term assignments or contracts up to 12 months, most roles carry possibility of extension) Administrative Assistant (Level I) Pay Rate : $16.

00 - $17.00 per hour Summary : The Administrative Assistant I supports the division’s administrative team with assigned clerical tasks and additional administrative support as requested. Qualifications :

  • Minimum 1 year of experience performing administrative support functions in a professional capacity
  • Effective communication skills (verbal and written) with demonstrated e-mail etiquette
  • Strong customer-service orientation in dealing with the bank’s internal stakeholders
  • Intermediate proficiency with MS Office productivity software (Excel, Word, and Outlook)
  • Excellent keyboarding, proof-reading and data entry skills with an emphasis on speed and accuracy
  • Effective organizational, planning and time-management skills to work in a fast-paced, high-pressure environment
  • Ability to exercise initiative and be thorough, accurate, and detail-oriented in handling multiple tasks and changing priorities
  • Proven ability to handle confidential and sensitive information with discretion and tact
  • Previous experience providing clerical support in a financial environment is a strong asset
  • Administrative Assistant (Level II) Pay Rate : $17.00 - $18.50 per hour Summary : The Administrative Assistant II provides high-

    level administrative support by handling information requests and performing clerical functions in support of the division’s operations.

    Duties include handling information requests, preparation / filing / retrieval of reports, memos, letters and other corporate documents, with additional administrative support tasks as required. Qualifications :

  • 2-4 years of experience performing administrative functions within a corporate support environment
  • Excellent communication skills (written and verbal)
  • Demonstrated interpersonal skills with strong customer-service orientation in managing internal and external stakeholder relationships
  • Intermediate-to-advanced proficiency within MS Office software (Word, Excel, Outlook, and PowerPoint); minimum 2 years of experience using these programs in a professional capacity
  • Expert ability to work independently, multi-task, prioritize and manage one’s time, as well as working as part of a team
  • Strong documentation skills for both detail and high-level type documents
  • Proven ability to keep information organized and confidential and handle sensitive information with discretion and tact
  • Previous administrative support experience in a banking or financial environment is a strong asset
  • Undergraduate degree is an asset
  • Administrative Assistant III Pay Rate : $21.00 to $25.00 per hour Summary : The Administrative Assistant III provides high-

    level administrative support to directly to a member of senior-level management or a senior-level team. Duties include those of an Administrative Assistant II as well as review of incoming communications and documents to determine their significance and distribution, preparation of agendas and meeting minutes, and arrangement and coordination of meetings.

    The AAIII acts as an information and communication manager for senior management. As a team resource, he / she may be required to attend many meetings with various topics. Qualifications :

  • 5-7 years of experience providing direct administrative support to management in a corporate environment
  • Advanced MS Outlook including strong calendar management skills
  • Strong ability to organize various types of meetings as well as effective minute-taking
  • Advanced level skills within MS Office (Word, Excel, PowerPoint) with 5 years of experience utilizing productivity software in a professional capacity
  • High level of due diligence, ensuring accuracy in preparing and completing all required support documentation (i.e. reports, presentations, invoices, correspondence, tables, charts, files, etc.)
  • Excellent communication skills with the ability to articulate clearly and concisely with senior stakeholders
  • Polished and professional interpersonal skills and strong relationship-management skills - comfortable interacting with high-level management
  • Outstanding customer service attributes in managing internal and external communications ensuring quality service and professionalism at every client and partner interaction
  • Ability to work independently in a fast-paced, high-pressure environment while meeting deadlines and commitment to quality
  • Commitment to taking ownership of assigned tasks and execute in a timely manner
  • Expert multi-tasking, time-management, prioritization, and organizational skills
  • Ability to manage sensitive and / or confidential materials and information requiring a high level of discretion
  • To Apply Please click Apply Online or submit your resume by email to : JDUresume bagg.com

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