Valard is Canada’s premier utility contractor, as well as head of the Valard Group of Companies and part of the Quanta Group, the largest electrical power contractor in North America.
Valard has full-service capabilities for transmission, distribution, substations, foundations, telecommunications and renewable energy.
Valard is a full-service EPC+ utility contractor with almost four decades of experience, successfully completing projects across Canada.
Reporting to the Manager, Document Controls, the Project Document Controller is responsible for maintaining Valard’s M-Files Document Management System ensuring that project documents and records produced by Valard team members are correctly stored in M-
Files, document / record profiles are complete and consistent, and generally ensuring the overall quality control of document classification, organization, and presentation within M-Files.
This position can be based out of Edmonton or Vancouver.
KEY (CORE) DUTIES AND RESPONSIBILITIES :
Maintaining Valard’s M-Files Document Management System
Ensure that all project documentation submitted to M-Files by Valard team members is correctly coded and filed in M-Files in a timely manner
Ensure the quality of information contained in M-Files such that documents are correctly and completely coded with the appropriate meta data;
presented in the M-files in their most current versions; and that document duplication is prevented
Set up and maintenance of system views and displays per functional group requirements
Identify and report deficiencies and / or problems with the M-Files document management system
Document Controls Support
Assist Valard team members with locating documents, answering document control related questions, and resolving service issues in a timely and professional manner
Provide front-line M-Files user support and training
Identify and communicate to the Document Control Manager, issues that impact the delivery of a successful Document Controls program
Support the Document Control Manager in the execution of the project document control / information management plan
EDUCATION AND EXPERIENCE :
College or University Diploma / Degree preferably in Administration, Information Managements, or Records Management
Experience in a Document Controls position maintaining a digital document management system
Specific experience with Engineering and Construction document management is an asset
Highly proficient with the Microsoft Suite of Office applications, and Adobe PDF
KNOWLEDGE, SKILLS, ABILITIES, and PERSONAL ATTRIBUTES :
Attention to detail
Ability to focus and concentrate for long durations is critical
Excellent written and spoken English communication skills
Excellent interpersonal and team participation skills
Solutions-oriented, independent problem solver
Ability to work with, and be committed to, the goals and objective of the team and organization as a whole
Demonstrate sound work ethic, ability to multitask, and meet tight deadlines without losing sight of priorities
Valard is an equal opportunity employer, committed to a diverse workforce. We offer a competitive salary and a complete range of employee benefits.