Payroll Specialist for provincial health care sector client, downtown Toronto.
Marberg Job Number : 1667.
Job Type : Temporary.
Initial Term : ASAP to March 31, 2023.
Compensation : $33.93 per hour to $39.51 per hour, according to experience.
Recommended Application Date : Immediately - please note that we are screening and shortlisting Candidates immediately and qualified applications may be contacted same day as date of application.
Regular Work Hours : 8 : 30 am to 4 : 30 pm not including unpaid .75 hour lunch break, to be worked during regular business hours, Monday to Friday (36.25 work hours per week).
Work Location : Hybrid; split 2 / 3 days per week between remote-based and onsite work at client's downtown Toronto office, at TTC Station.
Onsite Dress Code : Business or Neat Casual Dress; Facemask to be worn in designated areas of client facilities if required;
Non-Scented Personal Products Workplace Policy in effect.
Responsibilities Summary :
Process payroll and applicable benefits transactions, and advise on payroll procedures for hourly, salary, part time, union and non-union employees, within established timelines, and in compliance with governing legislation, organization policy, Collective Agreements and business requirements.
Respond to wide range of payroll inquiries from both managers and staff.
Process large and complex bi-weekly payroll. Review and reconcile third party payroll remittances, and complete cheque requisitions.
Close pay period in time and attendance system, validating accuracy of time and attendance transactions.
Receive and run HRIS update reports. Verify HRIS transactions for accuracy and compliance with employment legislation, Collective Agreements and payroll control policies.
Assist employees with online self service payroll registration system.
Process applicable payroll revisions including new hire entries, retroactive rate changes, pay adjustments, termination pay, and ROE's.
Review payroll audit reports to ensure accuracy prior to finalizing and transmitting payroll. Promptly identify and resolve any payroll issues or calculation discrepancies.
Prepare and distribute post pay reports.
Complete year-end reconciliation and processing of T4 earnings and Employer Health Tax.
Additional Payroll processing, advisory, review and reporting responsibilities as required.
Education : Post Secondary Degree or Diploma in related discipline, or applicable combination of work experience and education.
Professional Credentials : Canadian Payroll Association Payroll Compliance Practitioner (PCP) certification is a strong asset.
Preferred Work Experience : At least 3+ years of experience processing full cycle payrolls for both union and non union staff.
Preferred Sector Experience : Public sector payroll experience from a large institution is preferred.
Technical and Language Skills Requirements :
Advanced proficiency in MSExcel to perform manual payroll calculations including maternity top-up, severances, pensions, and retroactive payments (will be tested).
Familiar with computerized payroll systems, e.g. ADP Workforce Now or Workday.
Strong data entry skills.
Proficient English communication skills, both written and verbal, including strong business writing skills.
Task -Based Qualifications and Additional Attributes :
Demonstrated knowledge of established Canadian payroll principles and best practices and legislative requirements.
Demonstrated experience ensuring payroll compliance with Collective Agreements.
Self starter : punctual, responsible and reliable, with the ability to prioritize tasks effectively and work to due dates.
Pleasant and courteous : able to work well both independently and cooperatively as part of a team and liaise effectively with a wide range of internal and external stakeholders.
Proficient de-escalation skills. Ability to surmount internal and external job pressures.
Proven ability to professionally handle confidential information and exercise good judgement in the interpretation and application of instructions and organization policy.
Superior attention to detail, and organized, methodical approach to completion of tasks.
Demonstrated successful experience of prioritizing work, making decisions and communicating with others within a values framework of respect, equity, anti-racism, diversity and inclusivity.
Additional Requirements :
Must be legally entitled to work in Canada, providing satisfactory documentation upon request.
Ability to work both remotely and onsite as required, abiding by organization health and safety policies.
Provision of certification of AODA and OHSA online training course completion prior to assignment start.
Provision of certification of full COVID-19 vaccination series prior to assignment start.
Satisfactory Background Checks, Technical Skills Evaluations, and Employment References.