Executive Assistant to the CEO
Epicurev2
North Saanich, British Columbia, CA
12d ago

Are you a self-directed, positive, proactive person with a can-do and will-do attitude? The ideal candidate for this position will be committed to supporting the CEO and executive team in the successful execution of quarterly and annual strategic priorities & projects.

Location

North Saanich, British Columbia

Ensuring that meetings, deadlines presentations and other duties of the executive office are carried out seamlessly and on-

time Travel arrangements for CEO, coordinating flights, accommodations and other itinerary specifics

Department

Coordination, minute-taking, PPT development, scorecard management and reporting for weekly core team meeting, monthly integrated planning meeting, weekly Monday sales & marketing meeting and monthly board meetings

Administration

Weekly 1-1 reminders to direct reports and follow-up on meeting outcomes Field phone calls, takes requests for meetings and coordinate various aspects of interdepartmental communication as necessary.

Postal / Zip

Coordination of 2 3 cross-functional projects supporting CEO or executive sponsor management of key dates, milestones and meetings to ensure projects are completed on-time and successfully

Experienced

Canada Administrative support to the Epicure Foundation™ annual grant process

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  • Integrated schedule management using project management tools ensure key company timelines are on-track, including but not limited to product development & seasonal business planning, quarterly rocks, monthly and quarterly financial reporting, budget process.

    Coordination of quarterly strategic planning offsites and 2-day annual strategic planning offsite Coordination of 1 2 annual field events in support of the field development strategy and events team Coordination of 1 2 public-

    facing networking and PR events, for example YPO Women’s Event Participation as a member of the social committee. Write draft correspondence, speeches, presentations and announcements from CEO Develop board presentations Coordinate CEO Social Media Instagram and facebook posts, engagement of influencers & rising stars, coordination of facebook live events Coordination of CEO correspondence recognition, gratitude, holiday cards & messaging, annual awards Joint Health & Safety Committee Social Committee You are a smart, high energy, detail-

    oriented person looking for an opportunity to develop and grow. You have a desire to be of service to others and love that feeling you get when an event or meeting goes flawlessly because of your amazing organizational and budgeting skills.

    You are looking for way more than an administrative role and are excited to apply your project coordination, event coordination and marketing and communications background to support the CEO and executive team in successfully achieving their big goals in 2019 and beyond.

    You want to be part of a team and are always looking for new ways you can add value! with second generation / high growth / niche organizations.

    Ideally you’ve been involved in a sales driven organization and understand that this means you need to be nimble, agile and flexible in response to what the salesforce (our #1 priority) needs! Ambassador for Epicure’s culture Problem solver Solution orientated Proactive you take initiative Highly organized and detail oriented High energy with a strong sense of urgency Technical skills project coordination, understanding of how to use and leverage social media, proficient in word, excel, PPT, experience working with project coordination / management software Interpersonal skills, including ability to collaborate, influence others, and bring a sense of humour Communications facility, including ability to understand and be understood in verbal and written English your spelling, grammar and vocabulary is top notch! Business acumen you know how to budget and get the most out of every dollar spent

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