Executive Assistant
Personnel ALTER EGO inc.
Saint-Laurent, Canada
5d ago

Located in Ville St-Laurent, this well-known global company is looking for a bilingual executive assistant. The position is temporary but great opportunities for the future can be offered to you.

Job description :

Provide general administrative support to Vice-presidents and the team.

  • Manage agenda and meetings in the calendar.
  • Answer telephone, screen calls, take messages, and forward calls / pages as appropriate.
  • Handle incoming and outgoing electronic communications.
  • Organize conference calls.
  • Coordinate travel requests and prepare related expense claims.
  • Create expense claims.
  • Take minutes of meetings and distribute to attendees.
  • Reserve conference rooms.
  • Create spreadsheets in Excel, edit and create letters in Word.
  • Create PowerPoint presentations.
  • Handle confidential information for the department.
  • Maintain and order office inventory supplies.
  • Job requirements :

  • College or professional degree in secretarial studies, or equivalent combination of related training and experience.
  • Five years previous experience as an administrative assistant, experience as an Executive Assistant would be an asset.
  • Excellent organizational and planning skills.
  • Multitasking skills.
  • Good attention to detail, team spirit, flexibility, tact, diplomacy and ability to work in a fast paced environment.
  • Take initiative, autonomous and willing to learn.
  • Effective time management; autonomous and responsible.
  • Maintain high level of confidentiality.
  • Ability to interact with staff at all levels
  • In-depth knowledge of the Microsoft Office suite (including Word, Excel, PowerPoint and Outlook).
  • Experience creating PowerPoint presentation.
  • Excellent communication skills in both English and French languages (written and spoken).
  • If you want to join a renowned firm where you could evolve in your career, do not hesitate to contact us quickly.

    Salary : À discuter

    As an equal opportunity employer, Personnel Alter Ego values diversity in its workforce and seeks to ensure all

    groups remain fairly represented. Candidates must have the legal right to work in Canada. Catégorie(s) Administrative Assistant Administration Secretarial Domaine(s) Administrative and clerical support HR and recruiting Management / Administration

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