Reporting to the Manager, Project Reporting & Analysis, the Project Administrator - Revenue Reporting and Administration is responsible for supporting the administration of project revenues by acting as a liaison between the Project Management Team and Clients.
The successful candidate will monitor contract milestones, coordinate invoicing and revenue accounts, and facilitate customer inquiries.
The incumbent will be involved in a project from start to finish by coordinating information, providing support through budget and financial analysis, and contributing to overall project strategy and performance evaluation.
Collaboratively work with Project Managers, Operation Accountants, and clients to monitor, report, and provide timely action on project invoicing, revenue accounts and various other receivables.
Ensure all required documentation is received, reviewed and approved prior to issuing invoices.
Verify invoicing / requests / documents for accuracy and correcting information where necessary.
Processing high level of invoicing during the life cycle of projects.
Draft change orders and claims while ensuring timely communications with the client.
Coordinate cash allowance, cost code, and change order reconciliations
Handling various customer inquiries, resolving transaction and invoice issues.
Conduct regular reviews of customer aged trial balance reports to ensure all open items are closed within established time periods.
Follow up with customers and conduct collection calls on outstanding accounts
Proactively seek root causes’ of late payments and recommend end process improvements to drive efficient and effective operational performance
Demonstrate effective risk reduction collection strategies and negotiation techniques
Assist Project Management with contract close out documentation.
Support project execution team with general projects requirements.
Develop and maintain an effective work intake and management process.
Perform other operational duties as required.
Comply with HNL safety policies and procedures
Support the company’s vision and goals
Required education and experience :
Post-secondary degree in business / finance or equivalent combination of training and related experience.
CAPM considered an asset
Prior experience in accounting or bookkeeping asset
Project administration or coordination experience is preferred
Computer proficiency Microsoft Office Word, Excel, PowerPoint, Outlook, MS Project
Ability to effectively prioritize and execute tasks in a high-pressure environment.
Demonstrated team player with ability to learn quickly;
Demonstrated high level of self-motivation with a strong desire to solve problems
Excellent communication skills
Aptitude to understand and resolve complex issues, and excellent customer-service skills;
Possess adaptability and change friendly attitude
Proven ability to get results with a can do’ attitude in a fast paced and dynamic environment.
The above statements describe the general nature and level of work being performed by individuals assigned to this classification.
This is not intended to be an exhaustive list of all responsibilities and duties required of personnel.