Job Summary Background
Campus and Community Planning is responsible for a broad range of planning activities including the academic core of both UBC's Vancouver and Okanagan campuses, and the growing residential neighbourhoods unique to the Vancouver campus.
Planning activities include land use, sustainability, transportation and infrastructure planning, campus and urban design, heritage and public realm planning, community services planning and social policy development, provision of general information, and other related activities.
In addition, this department plays a key role facilitating the relationship between the University and the University Neighbourhoods Association on the Vancouver campus, acting as a "window" for University -
UNA contact and for delivering various services. The University's Strategic Plan provides key guidance to this work. The department is supported by five functional units, two with system wide support responsibility for both the Okanagan and Vancouver campuses.
Planning and Design (system-wide)
Sustainability and Engineering (system-wide)
Planning : Development Services (Vancouver campus)
Community Development (Vancouver campus) + Public Engagement (system-wide)
Okanagan Campus Planning & Development (Okanagan campus)
Together, these units ensure that any choices made about land, buildings, community programs, and infrastructure and transportation serve UBC's academic mission and advance sustainability.
Traditional City Hall functions, like land use and transportation planning, urban design review, development planning, heritage management and building permitting are handled in this department, as well as transit programs and building of cycling infrastructure.
Campus Sustainability activities include development of green building standards, programs to reduce waste, conserve energy, develop sustainable forms of energy production, effectively manage storm water, ensure buildings are 'green', and coordinate community engagement in sustainability.
The department also takes a strong role in the creation of a sustainable, complete on-campus community for faculty, staff, students and other residents that includes community program development, housing, transportation options, social and recreational facilities, green space, shops and services.
To provide confidential and general administrative assistance to the Director of Sustainability and Engineering and Director of Community Development and Engagement.
This position is also responsible for activities relating to coordination of financial and administrative matters for the Sustainability and Engineering and Community Development and Engagement units.
On occasion administrative support includes assisting with requests made by staff from both units Organizational Status Reports to the Office and Administration Manager of Campus and Community Planning with functional accountability to Director of Sustainability and Engineering and Director of Community Development, or other units as may be assigned from time to time.
Work Performed Admin Support for Directors
making travel arrangements; preparing travel and expense claims; typing a variety of materials
General Office Support
Finance Related Support
expenditures; maintains budgets based on the monthly billings, progress billings, cost recoveries, money transfers; and various other financial related documents.
HR Related Support
Informs new staff or Work Learn students on C+CP and UBC policies and procedures.
processes and submits hourly timesheets for student employees
Supervision Received Works under general direction of Office and Administration Manager and with limited supervision : most duties are performed independently, occasionally requiring consultation with the Directors on new or complex problems.
Supervision Given None Consequence of Error / Judgement Work requires considerable interpretation and analysis of information.
Errors in judgment or ineffective communication may lead to inefficiency of operation or unmet deadlines as well as impacting the reputation of Campus and Community Planning.
There are a variety of tasks which require problem-finding and solving skills and ongoing prioritization. Responsibilities are broad in scope with limited opportunity for standardized solutions.
Professionalism is always required. Qualifications High School graduation and Training in standard secretarial skills, bookkeeping, and general office procedures.
Minimum 5 years of related experience or the equivalent combination of education and experience. - Minimum 5 years of related experience or the equivalent combination of education and experience.