Office Administrator & Bookkeeper
Port Coquitlam, BC, CA
22h ago

Job description

Are you a high-energy, detail-oriented individual ready to establish your career with a growing firm as an office professional?

CityState Consulting Group is looking for a Full-Time Office Administrator & Bookkeeper to join us in Port Moody, BC!


You are a motivated and tech-savvy individual with a passion for digging into and organizing the nitty-gritty details. You take a client-centric approach to your work and love collaborating with others to deliver valuable results.

You enjoy rolling up your sleeves and building efficient processes that are structured and tidy. You want the opportunity to own your next role and make meaningful contributions that are truly valued by everyone you work with.

You are ready to accelerate your personal and professional growth, leverage your unmatched network and create long-lasting relationships built on accountability, transparency, and quality.

You want to join a company for stable, long-term career success, and a team that works hard and takes the time to celebrate accomplishments together along the way.


As an Office Administrator & Bookkeeper, you will be responsible for ensuring the firm is operating at peak efficiency and that our clients are receiving excellent customer service.

Your day-to-day duties will include :

Office Administration (50%)

Be the friendly face that greets clients, contractors, and other guests as the first point of contact in our Port Moody office.

Book appointments with clients and manage daily schedules to ensure smooth and harmonious office operations.

Manage relationships with clients to keep our team prepared and ready to meet our clients’ needs and exceed expectations.

Channel your tech-savvy skills to update, organize, and maintain company software, files, and subscriptions as necessary (OneDrive, Google Drive, etc.)

Perform other administrative and client-facing responsibilities as required.

Bookkeeping (50%)

Manage all operational bookkeeping aspects related to planning, directing, and controlling financials. This includes sending out invoices to clients and overseeing billing processes, receiving and entering receipts and vendor bills, entering employee timesheets, carrying out monthly bank and credit cards reconciliations, and other tasks as required.

Manage our Accounts Receivable and Accounts Payable books to ensure all information is accurate and up to date, conducting collection calls when necessary and making payments per payment schedules.

Process bi-weekly payroll for our team and perform related HR responsibilities.

Perform other bookkeeping duties as required.


Post-secondary credential in Office Administration, Bookkeeping / Accounting, or a related discipline; OR 2 years’ experience in a related position.

Excellent written and verbal communication skills.

Exceptional organizational and time management skills (you take pride in having a Type A personality!).

Relentless attention to detail nothing gets past you!

Confident in navigating Microsoft Word, Excel, and PowerPoint and using them on a regular basis to create clear and detailed presentation documents.

Ability to receive and implement feedback quickly and effectively.


Interest in urban planning, land development, and / or design we are a passionate group and love learning from each other everyday!

Experience in both Public and Private Sectors is considered an asset.

Experience managing relationships with private clientele is considered an asset.

Research, data analytics, and data visualization skills is considered an asset.


We’re committed to our small and mighty team and taking care of our people. In addition to joining an organization that values you, your contribution and your growth, some of the benefits you will receive include : / You are looking to join a company for long-term career success, and a team that works hard and takes the time to celebrate accomplishments together along the way.

Unmatched opportunity to shape the future of CityState, make meaningful contributions, and truly own your role. You will be growing alongside us!

Competitive compensation and recognition programs to reward your hard work.

Comprehensive health and dental benefits to meet your specific needs.

Generous paid time-off with company-wide R&R paid days off to prioritize your wellbeing.

Flexible working arrangement with full-time hours to promote work-life balance.

Organized team-building activities to foster a collaborative and tight-knit work culture.

Beautiful, accessible office in central Port Moody (only a 7-minute walk from the SkyTrain!).

Driven team committed to putting its people first and delivering excellence with every project.


At CityState we build better communities.

We are a multi-faceted, reputable Urban Planning and Design firm with clients in the Lower Mainland, Sunshine Coast, and Okanagan.

We specialize in everything from OCP amendments, rezoning, subdivision and development applications, environmental enhancements to heritage revitalizations and providing sustainable building design services.

Our success over the last 10 years is built upon our strong relationships with municipalities, accountability with clients, and our ability to identify innovative solutions for (often) uniquely challenging sites.

We are located in a modern, spacious office in the heart of Port Moody’s heritage district. From our stunning designs and the fine art displayed on our walls to the work that we deliver, we take utmost pride in the details! Our cohesive team of professionals draws inspiration from the clients we work with and our exceptionally talented colleagues.

If you align closely with our values and you're looking for an opportunity to join a respected firm, positioned for explosive growth, while doing what’s right (protect the environment, save heritage structures and develop in a way that enhances our surroundings and communities), then let’s grow and build better communities together!

If you are ready to contribute to an organization that has its sights set on the future, we want to meet you!

Please apply today by submitting your resume and cover letter.

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