First Nations/Metis/Inuit Candidates - Partner Administrative Assistant
Winnipeg, MB
3d ago

Integrity , we do what is right Excellence , we never stop learning and improving Courage , we think and act boldly Together , we respect each other and draw strength from our differences For Better , we do what matters

The following job posting and assessment questions were crafted by Kiinago Biinoogi Muskiiki ( Our Children’s Medicine’ in English) in consultation with Indigenous Elders, Knowledge Keepers and other members of the community.

Applications housed on this platform provide a unique opportunity for First Nations, Métis and Inuit job seekers to have the option of sharing their whole selves with potential employers, including their lived experience and transferable skills.

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Do you want the support to do things differently, grow both personally and professionally, and bring your whole-self to work?

KPMG is looking for you to join their teams in Calgary or Winnipeg as a Partner Administrative Assistant!

As the Administrative Assistant, you'll combine your great organizational and management skills to provide excellent support amongst a variety of unique areas.

You will maximize the value of our Partners' time by identifying and taking lead on all administrative matters, develop an understanding of business needs, manage service delivery, mitigate issues, and bring your solutions to the table.

You are able to operate with a large degree of autonomy and independently complete high quality work to meet established goals, and handle highly sensitive and confidential information requiring a high level of discretion.

More of what you do includes :

Client Relationships

  • Ensures all client communications are responded to in a timely fashion. Independently actions on routine enquiries and escalates complex client enquiries to appropriate parties based on knowledge of practice / structure and work process.
  • Professionally interacts with clients as directed.
  • Inbox Management - Monitors Partner’s email inbox. Flags and prioritizes based on urgency and subject matter.

    Calendar Management Pro-actively looking ahead and Manage Partner’s calendar / schedule, maximizing the best use of their time by managing requests and commitments through sorting, filtering and prioritizing requests, while ensuring deadlines are met.

    Proactively and independently identifies, resolves, and manages calendar conflicts.

    Marketing Works with marketing team assisting where required; email distribution, client event communications. Manages Partner’s contacts, opportunities, and compliance with Canadian Anti-Spam Legislation ensuring they are current.

    May manage or support proposal process in collaboration with marketing resources.

    Communication Creates, reviews, and distributes various communications for Partners. Handles routine communications on behalf of Partners and reports on actions taken.

    Reporting Manages regular and ad hoc reports as requested.

    Document preparation - Assists Partners with coordinating, creating, preparing, editing, and proofreading all standard and non-standard documents, reports, presentations, and correspondence using MS Office suite

    Meeting support Attends internal meetings as requested by Partners, takes meeting minutes, and summarizes action items. Follows-up on action items following the meeting.

    Travel Management Handles complex travel arrangements and reservations as required, both domestic and international, including handling business visas and other explanation, clarification, and diplomacy.

    Meeting Management Coordinates and manages the scheduling of client meetings, leadership meetings, and events (conference calls, video conferences, in person, etc.

    Plan and organize meetings and events as required including logistics / securing meeting space, catering, and document prep.

    Compile, transcribe, and distribute minutes of meetings when required and follows up on action items.

    Expense / Time reporting Completes, reconciles, and ensures timely submission of time and expense reports for the Partner.

    KPMG is committed to the health and safety of our people, clients and communities. With this commitment in mind, KPMG complies with all public health mandates (provincially and / or federally, as applicable) and has implemented various safety measures, including a COVID-19 Vaccination Policy.

    KPMG's COVID 19 Vaccination Policy requires all employees to be fully vaccinated if they wish to or are required to attend a KPMG office and / or other congregate settings in the course of their duties (such as client sites or third-party venues).

    As this role requires occasional or consistent attendance at a KPMG office and / or congregate setting, the successful candidate must be fully vaccinated (i.

    e. have received all doses that are recommended by Health Canada, including any boosters) and must provide KPMG with proof of vaccination.

    KPMG will provide reasonable accommodation if the successful candidate cannot be vaccinated due to grounds protected by human rights legislation in their province of employment.

    KPMG in Canada is a proud equal opportunities employer and we are committed to creating a respectful, inclusive and barrier-free workplace that allows all of our people to reach their full potential.

    A diverse workforce is key to our success and we believe in bringing your whole self to work. We welcome all qualified candidates to apply and hope you will choose KPMG in Canada as your employer of choice.

    For general recruitment-related inquiries, please contact the HR Delivery Centre at cafmcdnhrsthotline .

    If you have a question about accessible employment at KPMG, or to begin a confidential conversation about your individual accessibility or accommodation needs through the recruitment process, we encourage you to contact us at cafmcdnhrsthotline kpmg.

    ca or phone : 416-777-8002 or toll free 1-888-466-4778.

    Self-Identify as First Nations, Metis, or Inuit

  • Strong oral / written communication skills
  • Experience in a similar role and / or equivalent combination of education, training, and experience
  • Relevant experience in managing and supporting senior leadership
  • Outstanding time management and organizational abilities
  • Strong problem-solving skills
  • Able to adapt and prioritize multiple competing project deadlines
  • Able to use MS Office (Word, Excel, PowerPoint, etc.)
  • Eager to work within a team and build strong professional relationships
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