Contract Administrator – Paramedic and Seniors Services
The Regional Municipality of York
East Gwillimbury, Ontario, Canada
1d ago

Position Purpose

Reporting to the Manager, Contracts and Procurement, is responsible for procurement activities and contracts associated with the Paramedic and Seniors Services Branch (PSS) by researching and providing support in the development and implementation of PSS contract administration and procurement processes, ensuring due diligence and compliance with PSS standards and the Region’s Purchasing Bylaw.

Major Responsibilities

  • Researches best practices for contract administration and provides input on plans and business improvement processes for streamlining the administration and awarding of contracts by the Branch.
  • Administers contracts in accordance with approved procedures and updates contract details to maintain the integrity of contract information.
  • Proactively identifies and manages contract risks to meet organizational obligations and achieve the planned outcomes of the contract.
  • Sources goods and services for the PSS Branch ensuring quality products and price competitiveness in accordance with the Region’s Purchasing By-law, Policies and Procedures, and applicable trade treaties.
  • Provides consultative support to PSS management and staff in developing and co-ordinating the
  • formulation, preparation and processing of quotations, tenders and proposals.
  • Reviews, develops and monitors PSS Branch procurement methods and contracts for goods and services
  • Liaises and develops linkages with Corporate Procurement Office, Risk Management, and Legal and Court Services on contract and purchasing matters.
  • Drafts and / or assists in the preparation of reports and other correspondence to staff and contractors.
  • Conducts research and makes recommendations related to issues involving the quality and supply of goods and services by contractors.
  • Reviews and monitors disruptions in the provision of goods and services with PSS staff and recommends / coordinates alternate supply arrangements to ensure the continued provision of requirements.
  • Maintains central electronic contracts database of PSS contracts, utilizing contract management system(s), following industry best practices.
  • Monitors the level of PSS procurement and contracting activities, providing reports to PSS management and other activity level statistics.
  • Performs other duties as assigned, in accordance with Branch and Department objectives.
  • Qualifications

  • Successful completion of a College Diploma in Finance, Commerce, Business Administration or related field or approved equivalent combination of education and experience.
  • Successful completion of one of the following certification programs as a Certified Professional Public Buyer (C.P.P.B.) with the Institute for Public Procurement (NIGP) and / or Certified Supply Chain Management Professional (SCMP) with Supply Chain Management Association (SCMA).
  • Minimum three (3) years demonstrated experience, preferably in the public sector, dealing with contract management issues including demonstrated experience in coorinating all aspects of the procurement process for the purchase of goods and services.
  • Knowledge of municipal polices, purchasing legislation, compliance and risk, Bylaws and contract management methods.
  • Good verbal and business / technical writing skills,
  • Apply
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