Financial Operations Systems Processor: FMS
Ontario Physiotherapy Association
Vancouver, Canada
4h ago

Job Posting Job ID : 36876 Location : Vancouver - Point Grey Campus Employment Group : CUPE 2950 (Cler / Secr / Library) Job Category : CUPE 2950 Unmatched Grade Classification Title : Unique Job (Gr9) Business Title : Financial Operations Systems Processor : FMS VP / Faculty : VP Finance and Operations Department : Financial Ops - Fin Systems Salary : $48,972.

00 (Annual) Full / Part Time : Full-Time Ongoing : Yes Desired Start Date : 2020 / 03 / 02 Funding Type : Budget Funded Closing Date : 2020 / 02 / 26 Available Openings : 1 Return to Previous Page Job Summary The Financial Operations Systems Processor FMS is responsible for operations of daily batch jobs in the Financial Management System (FMS), including scheduling, preparing, submitting and processing production jobs that result in payment to vendors, students and staff.

This position also involves maintaining a sophisticated electronic job scheduling software. The incumbent coordinates and communicates with the Systems Process Support role.

Organizational Status Reports to the Senior Manager of Financial Systems.

Liaises with supervisors, managers and other financial officers in finance, IT services, Systems Support personnel as well as cross-functionally with other departments on campus.

Work Performed Primary Responsibilities

  • Schedule and submit nightly FMS production jobs, and ensure they run successfully
  • Resolve / troubleshoot any job failures in a timely manner and ensure incidents are escalated to the appropriate level of management as required
  • Front-line liaison for various staff on campus to solve technical problems, missing reports, status of transactions, etc.
  • Run and process daily Canadian and US cheques and EFT pay cycles, as well as express cheques as required by operations
  • Ensure timely loading of AP, Excel and GL files into the FMS system of record
  • Ensure accurate reconciliation of inputs and outputs of amounts and balances in FMS
  • Produce tax forms (T4A and T5) as part of the calendar year-end requirements
  • Run month-end, quarter-end and year-end processes including endowments, overhead allocations, budget bump allocations and reports (applies to both calendar year required reporting and fiscal year end reporting, March 31st)
  • Distribute output such as reports, etc. to appropriate recipients; maintain accuracy of distributions lists for confidential reporting distribution in adherence with current Privacy Laws
  • Opening and closing accounting periods for processing and posting transactions as required
  • Create month-end and year-end deadlines and communicate them to the campus community
  • Monitoring cash receipts and reversing them in case of errors / duplicates
  • Maintaining an adequate supply of cheque stock for audit purposes as well as for inventory supply to support ongoing operations, both Procure to Pay and Payroll
  • Responsible for ensuring communication to appropriate groups advising of critical dates reflecting system events, down-time, cut-off dates and scheduled deadlines to ensure accurate processing of information
  • Administer FMS security for different departments creating and maintaining security access for PeopleSoft Portal and FMS systems (FMS Live, FMS nQuery, FMS Dashboard, and nVision client), including verification of user's eligibility for access and the access roles they are requesting.
  • Run weekly FMS security queries to ensure the PeopleSoft accounts of employees who have transferred departments or have left UBC are locked.
  • Maintain standard operating procedures of all FMS processes
  • Carry out other related duties and assignments as directed by Reporting Manager.
  • Other Requirements

  • Required to work certain evenings, weekends and holidays due to strict deadlines and process scheduler restrictions*
  • e.g. loading p-card file can only be done on the weekend due to file size)
  • Work with IT system team in performing functional tests in FMS development and verification environments. Supervision Received Works with minimum supervision, but under administrative direction and strict deadlines.
  • Supervision Given Coordinates and communicates with the Systems Process Support role to ensure process completion, meeting of deadlines and shift coverage.

    Consequence of Error / Judgement The position is responsible for ensuring maximum accuracy, efficiency and reliability of input

    and output data for FMS system.

    Loss of data, scheduling errors and missed cut-offs will result in incomplete or incorrect financial reporting to both the Federal and Provincial Governments, under or over remitted taxes, inaccurate financial and budget reporting, some of which may result in UBC being subject to penalties or fines.

    It may also cause departments to make incorrect assumptions regarding their financial status, internally and externally, as well as affect budgets.

    Vendors not being paid or being paid late resulting in loss of vendor loyalty and discounts, and ultimately vendors refusing to do business with the University.

    Qualifications High school graduation, plus a two-year post-secondary diploma in accounting, finance or IT. . Three years of related experience or an equivalent combination of education and experience.

    Good aptitude for understanding of accounting, finance and business functions. Expertise with computers and the ability to understand PeopleSoft systems, complex material such as software manuals and UNIX file system and commands.

    Excellent organizational skills, attention to detail, and ability to multi-task and prioritize work. Ability to solve problems & recommend solutions, take initiative and work under pressure of deadlines.

    Ability to work independently with minimal supervision. Excellent reading, comprehension, and communication skills (oral & written) & interpersonal skills, including a 'can do' attitude coupled with a focus on delivering a high level of customer service to all stakeholders.

    Ability to work as a team player as well as an individual contributor. References must indicate attention to detail, reliability, good attendance and positive attitude.

    Microsoft Office (Word & Excel). Familiarity with the use of ServiceNow is an asset. Preferred : Previous experience with PeopleSoft Financial Management System. .

    Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

    We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and / or status as a First Nation, Metis, Inuit, or Indigenous person.

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