The Float Legal Administrative Assistant is responsible for providing legal and administrative support to teams in all practice areas, for covering desks during short and longer term absences, and for overflow work when other LAA’s are busy.
Duties include managing client and file information, maintaining organization systems to manage document-flow; client contact;
drafting and filing documents; billing and administrative tasks.
Primary Responsibilities :
Understand individual requirements of a desk and expectations of teamed lawyers in order to provide quality coverage in the absence of the teamed assistant.
Meet with and follow instructions of the assistant with respect to specific requirements of the desk.
Produce documents including typing, revising, creating blacklines and / or multiple versions of daily correspondence and / or practice specific documents (such as court documents or agreements).
Maintain established filing and bring forward systems which may be in either manual or electronic form.
Interact professionally with clients, opposing counsel, experts and other relevant stakeholders via telephone and written communications.
Coordinate parties, schedule and organize various meetings.
Enter timesheets and coordinate the billing cycle.
Complete electronic and / or manual filing.
Perform various administrative tasks including conflict checks and opening and closing of files.
Other duties as required.
Three to five years’ corporate and / or litigation experience.
Advanced level of proficiency in MS Office.
Strong organizational skills, the ability to effectively manage a high volume of work, multi-task, and meet deadlines.
Meticulously detail oriented excellent spelling, grammar and proof-reading skills.
Solid dictation skills.
Strong service orientation.
Ability to take initiative and think ahead.
Excellent communication and interpersonal skills.
High energy team player, positive and willing attitude.
Ability to work independently with minimal direction.
Ability to comfortably adapt to changing environments.
Flexibility to work occasional overtime.
Keyboarding of at least 60 w.p.m.
Willingness to learn other areas of law.
Preference will be given to candidates who have completed an accredited Legal Administrative Assistant program.