Administrative Assistant
Compass Minerals
CA-CA-Goderich
4d ago

Description

We invite you to Explore the Potential of being part of something Clearly Essential!

At Compass Minerals, we harvest, mine and produce essential minerals that deal with nature’s challenges, including but not limited to highway deicing salt for the winter months, water softening salt and plant nutrition that improves the quality and yield of crops.

We transform Earth’s resources that ultimately help keep people safe, feed the world and enrich lives, every day.

With our company headquarters in Overland Park, KS, Compass Minerals operates in 27 locations throughout the United States, Canada, Brazil & the United Kingdom.

We’re committed to creating an inclusive workplace where everyone’s voice matters. We believe in work that creates value for all stakeholders, encourages collaboration at all levels and focuses on a high-performance environment where employees are challenged to be their best.

Summary : Responsible for assisting the VP of Operations and all Department Managers with administrative support, timely information, planning support and report / presentation generation.

Essential Job Functions : Include but are not limited to the following : (Management reserves the right to add or modify the duties and responsibilities at any time.)

  • Handle all administrative and clerical duties to ensure the smooth operation of assigned departments.
  • Schedule the assigned Department Heads’ appointments, invitations while ensuring that there is no scheduling conflict.

  • Maintain strict level of complete confidentiality relating to issues of importance to the VP of Operations and Department Heads
  • Produce a variety of materials including presentations, reports, forms, invitations and internal / external correspondence using appropriate computer applications, spreadsheet, database software, from rough notes or instructions

    Coordinate and arrange on-site and off-site internal and external meetings and events including logistics, such as communication, location, meals, refreshments, equipment, materials / packages, RSVPs and travel / accommodation.

    Support assigned functions with Concur expense reporting : review and check for management approval, based on company travel policy.

    Control corporate P-cards in use and take actions to obtain new or deactivate cards.

    Order and coordinate Personal Protective Equipment for the assigned departments and their visitors.

    Organize and maintain an efficient filing and tracking systems (electronic and / or paper) to manage and monitor information in accordance with the needs of the assigned departments by using the established tracking software.

    Review incoming materials including, telephone calls, incoming mail / documents, email message to determine their disposition and initiate action required.

    Follow up to resolve problems and ensure appropriate and timely completion by updating and advising on progress, problems and issues and recommended actions.

    Other duties as assigned.

    Qualifications :

    To perform this job successfully, an individual must beable to perform each essential duty satisfactorily.The requirements listed below arerepresentative of the knowledge, skill, and / or ability required.

    Education and / orExperience :

  • A high school diplomaor post-secondary education in administration would be a strong asset.
  • Minimum of 2-5 years of experience in anadministrative capacity with emphasis on supporting multiple departments / functions.

    Experienceperforming various clerical support duties.

    Proficiency in Microsoft Office Suiteapplications including Excel, Word, PowerPoint and Outlook.

    Competencies :

  • Excellentorganizational skills combined with a high degree of accuracy and attention todetail.
  • Excellent communicationskills and ability to take direction and prioritize tasks.
  • Abilityto retain confidentiality and security of sensitive information and usediscretion at all times.
  • Proficiency in managing diverse projects,activities and responsibilities concurrently.
  • WorkComplexity & Major Relationships

  • Worksunder supervision of an Office Supervisor and receives detailed instructions asto objectives and responsibilities.
  • Workis reviewed for accuracy and to ensure conformity to established procedures.
  • Unfamiliarsituations are referred to supervisor.
  • Majorrelationships include department heads, staff, external clients and suppliers
  • DecisionMaking Autonomy :

  • Decisions are usually made within establishedguidelines, exercising judgment and discretion in utilizing knowledge of the assigneddepartments, organization, policies and procedures.
  • Physical Requirements : The physical demands described here are representativeof those that must be met by an employee to successfully perform the essentialfunctions of this job.

    Reasonableaccommodations may be made to enable individuals with disabilities to performthe essential functions.

  • Whileperforming the duties of this job, the employee is regularly required to sit;use hands to finger, handle, or feel and talk or hear.
  • The employee isoccasionally required to stand; walk; reach with hands and arms and stoop,kneel, crouch, or crawl. The employee must frequently lift and / or move up toand occasionally lift and / or move up to 25 pounds.

    Specific visionabilities required by this job include close vision.

    Compass Minerals is an equalopportunity and affirmative action employer. All qualified applicants willreceive considerations for employment without regard to race, color, religion,sex, disability, age, sexual orientation, gender identity, national origin,veteran status, or genetic information.

    Compass Minerals is committed toproviding access, equal opportunity and reasonable accommodation forindividuals with disabilities in employment, its services, programs, andactivities.

    To request reasonable accommodations, contactcareers compassminerals.com or 519 524 8351.

    Work Locations

    Goderich Mine, ON CAN300 North Harbour Road W GoderichN7A 3Y9

    Administrative Support

    Job Posting

    Nov 25, 2020, 11 : 53 : 17 AM

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