Project Coordinator
AFL
Surrey, BC, Canada
3d ago

At AFL, we know it is all about people and having the right people to exceed our customers’ expectations. We also understand that attracting the right people only happens with a strong team in place and individuals that are excited about their work and making a difference.

We also understand how important it is to offer a total package which exceeds that of our competition.

Job Description

We are proud of what we have to offer potential associates. We are continually evaluating how we can improve ourselves and our benefits offering so that working at AFL is an even better opportunity.

Job Summary

The Project Coordinator will provide support to the Program Management Office (PMO) and its multitude of projects. The incumbent will be responsible for coordinating all the project activities internally within AFL as well as with AFL subcontractors and support the Project Managers and Program Managers in their daily project activities.

Furthermore the Project Coordinator will ensure the processes and procedures are adhered to and act as a junior Project Manager as and when required.

Specific Responsibilities and Resulting Outcomes :

  • Create project schedules based on requirements set by Project Manager
  • Coordinate project schedule updates with internal and external stakeholders from a variety of departments, including field teams and subcontractors
  • Maintain project schedule with appropriate document controls including distribution and tracking approvals for documentation purposes
  • Provide project schedule updates including highlighting any deviations or slippage to Project Manager / Program Manager
  • Provide appropriate and timely communication of schedule to applicable stakeholders
  • Manage data storage and ensure appropriate access to the PMO team as necessary
  • Participate in process development as required
  • Document, distribute and oversee the implementation of processes for required stakeholders
  • Assist in communicating process changes and updates to required stakeholders
  • Support the Project Manager in risk mitigation which includes preparing and maintaining the project risk register
  • Create and track escalations in collaboration with the Project Manager
  • Responsible for financial management including quote creation and revision
  • Responsible for project margin setting as per work type
  • Responsible for margin variance identification and justification
  • Responsible for billing and invoicing related to specific project work
  • Create financial reports for PMO leadership team
  • Create and track financial performance against projects Key Performance Indicators (KPIs)
  • Promote and act in alignment with the AFL mission, values and goals
  • Protect AFL’s values by keeping information confidential
  • Enhance AFL’s reputation by accepting ownership for accomplishing requests and exploring opportunities to add value to job accomplishment
  • Adhere to and promote the environmental, health & safety policies of AFL
  • Help build and maintain positive relations within the team
  • Employee may be asked to perform other ancillary or related duties as required, to meet the ongoing needs of the organization
  • QUALIFICATIONS Knowledge & Experience

  • 3+ years’ relevant work experience in coordination and / or administration
  • University Degree considered an asset
  • Strong interpersonal skills with written and verbal fluency in English
  • Proficient in MS Office specifically Excel, Word, Visio, Access, and Power Point
  • Proficient in Adobe
  • Technically proficient with a demonstrated ability to work effectively with various and proprietary software
  • Knowledge of key principles of document layout / engineering design
  • Business English / Technical Writing skills including note taking / minutes-writing considered an asset
  • Familiar with budgeting practice and processes
  • Solid understanding of financial and account principles
  • Skills and Abilities

  • Flexible open to change and new information and rapidly adapts to changing conditions or unexpected obstacles
  • Detail oriented excellent attention to detail with the ability to follow through on assigned tasks
  • Independent - ability to work well under limited supervision
  • Analytical Thinking / Problem Solving - capable of complex reasoning analysis
  • Results focused driven to achieve and committed to fulfilling deliverables
  • Interpersonal skills able to collaborate on projects, maintain effective relationships, and communicate clearly at all levels of the business
  • Adaptability - capable of working in a fast-paced environment, adapt to various situations, and prioritize multiple work assignments simultaneously
  • Team Player skills - possess strong commitment to team environment dynamics with the ability to contribute expertise and follow leadership directives at appropriate times
  • WORKING CONDITIONS Physical Requirements

  • Normal office environment
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