Sr. Admin Assistant - 6 to 12 months (full time)
Central 1 Credit Union
Vancouver, Canada
37d ago

Company Description

When you’re passionate about what you do and where you work, the rest comes easy. That’s the culture at Central 1 Credit Union, and that’s precisely what we’re looking for from you.

Supporting over 100 member credit unions across British Columbia and Ontario, we’re the backbone of the credit union system in both provinces taking care of everything from online services and product development, to payment processing, trade association services and more.

Our team of over 600 employees represent some of the most innovative, passionate individuals you’ll ever meet; people who honestly care about the organization, its members and each other.

In other words, people who love what they do.

Job Description

The Payments Modernization Program requires a senior administrative resource who is experienced in supporting complex, multi-

year, multi-team, transformation programs. This individual will support program managers, make sure meetings and events run smoothly, artifacts and records are captured, well-

organized, and up-to-date, and program information is shared with the right people in a timely manner.

Responsibilities

  • Meeting management :
  • Scheduling internal and external meetings
  • Managing the program calendar
  • Preparing and distributing agendas and supporting documents
  • Capturing minutes, decisions, and action items
  • Arranging catering when necessary
  • Managing the Payments Canada committee dashboard
  • Document management :
  • Managing the document library
  • Preparing documents and forms
  • Preparing periodic reports
  • Program Communications and Knowledge Management :
  • Modifying Confluence pages and Trello boards
  • Manage on-line collaboration tools
  • Maintain distribution and contact lists
  • Preparing, proofing and / or distributing select program communications
  • Supporting the program managers as-needed
  • Event coordination
  • Time-sensitive tasks
  • Information-gathering; research
  • Coordinating with other Central 1 groups and teams
  • Required :

    o A minimum of 5 years of experience providing administrative support on large, complex transformation programs

    o Post-secondary degree, diploma or certificate in a related field

    o An advanced Confluence user or 2 years of experience with a similar application (like SharePoint)

    o Proficiency in the Microsoft Office suite

    o Superior oral and written communication, time management, and organizational skills

    o Initiative to recognize unmet needs or gaps and to step in where necessary

    o Professional, punctual, highly reliable, proactive, self-motivated and comfortable with time-sensitive tasks

    Preferred :

    o Project or program management knowledge

    o Bachelors’ degree

    o Experience in a software development environment

    o Experience with other on-line collaboration tools such as Skype, Trello and Slack

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