The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p-card logs and time and labour hours.
KEY DUTIES & RESPONSIBILITIES
Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.
Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows upon on missing information, and ensures proper authorization has been received.
Pulls supporting documentation as directed by Finance for audit support
Files processed documents according to the various filing categories within the established time frame
Sorts, date stamps and distributes incoming mail on a daily basis.
Other duties as assigned.
FINANCE SPECIFIC SCOPE / DEFINITION
Portfolio Scope / Complexity
High volume, recurring, routine and basic transactional processing
Complexity of Accounting
Requires basic understanding of project coordination, purchasing and accounting systems.
Involvement in Full Cycle Accounting
Transactional support for a process within an accounting cycle (i.e. processing expense reports, p-card logs and time and labour reports)
Preparation of Financial Information
Gathers data for data processing
Minimal reporting i.e. p-card suspense log, missing time and labour reports, and other ad hoc reporting
Reporting Audience / User of Financial Information
Internal vertical reporting
Files and retrieves documentation for audit support
Documentation is reviewed prior to submission
Operations vs. Strategic Decisions
Basic policy adherence decisions
Identification of non-compliance items
Vendor dispute resolution
Interaction with Client / Management
Significant interaction with internal operations team
Interaction with vendors
EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS
MINIMUM EDUCATION : Community college diploma or equivalent training (e.g. RPA, CET)
JOB-RELATED EXPERIENCE : More than one year up to three years
Knowledge & Skills
Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software
Ability to process high volume data with accuracy
Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up
Ability to identify non-compliance items (i.e.) insufficient authorization, missing signature
Ability to make basic policy adherence decisions
Ability to resolve vendor disputes
Ability to identify data discrepancies (i.e.) coding, validation
Licenses and / or Professional Accreditation
Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options