Financial Coordinator - FUTURE OPPORTUNITY
BGIS
Markham, CA
6d ago

SUMMARY

The Financial Coordinator is accountable for providing transactional support for a process within an accounting cycle. Specific accountabilities include validation and processing of expense reports, p-card logs and time and labour hours.

KEY DUTIES & RESPONSIBILITIES

  • Validates completeness and accuracy of time and labour hours and follows up on missing information to ensure timely processing.
  • Reconciles the PCard Log to the PCard Statement, ensures completeness and accuracy, reviews supporting documentation, follows upon on missing information, and ensures proper authorization has been received.
  • Pulls supporting documentation as directed by Finance for audit support
  • Files processed documents according to the various filing categories within the established time frame
  • Sorts, date stamps and distributes incoming mail on a daily basis.
  • Other duties as assigned.
  • FINANCE SPECIFIC SCOPE / DEFINITION

    Portfolio Scope / Complexity

  • High volume, recurring, routine and basic transactional processing
  • Complexity of Accounting

  • Requires basic understanding of project coordination, purchasing and accounting systems.
  • Involvement in Full Cycle Accounting

  • Transactional support for a process within an accounting cycle (i.e. processing expense reports, p-card logs and time and labour reports)
  • Preparation of Financial Information

  • Gathers data for data processing
  • Minimal reporting i.e. p-card suspense log, missing time and labour reports, and other ad hoc reporting
  • Reporting Audience / User of Financial Information

  • Internal vertical reporting
  • External suppliers
  • Audit Support

  • Files and retrieves documentation for audit support
  • Documentation is reviewed prior to submission
  • Operations vs. Strategic Decisions

  • Basic policy adherence decisions
  • Problem Solving

  • Identification of non-compliance items
  • Vendor dispute resolution
  • Coding discrepancies
  • Interaction with Client / Management

  • Significant interaction with internal operations team
  • Interaction with vendors
  • EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

    MINIMUM EDUCATION : Community college diploma or equivalent training (e.g. RPA, CET)

    JOB-RELATED EXPERIENCE : More than one year up to three years

    Knowledge & Skills

  • Advanced knowledge of current purchasing and payables accounting systems and MS Office suite of software
  • Ability to process high volume data with accuracy
  • Ability to communicate clearly with colleagues and vendors for the purpose of data clarification and exchange, and follow up
  • Ability to identify non-compliance items (i.e.) insufficient authorization, missing signature
  • Ability to make basic policy adherence decisions
  • Ability to resolve vendor disputes
  • Ability to identify data discrepancies (i.e.) coding, validation
  • Licenses and / or Professional Accreditation

  • None required
  • Demonstrates interest in pursuing a career in Accounting. Explores potential licenses and professional accreditation options
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