Administrative Assistant CP Charlotte Executive Park Hotel
International Hotel Group
Toronto, Ontario, Canada
13d ago

About us

The beautifully renovated Crowne Plaza Charlotte Executive Park hotel is located just a few minutes from the Charlotte Douglas International Airport and an ideal choice for business or family travel.

Providing quality dining, recreation and business services, the hotel is well-equipped for your daily needs. At the hotel, you will find an inviting lobby where you can check in quickly and soon be enjoying the spacious guest room of your choice.

When traveling for business, you can take advantage of the Quiet Zones which will prevent any disruptions during your stay.

For your dining needs, the Food for Thought Restaurant and Bar can offer you a menu of fresh food items or you can choose a meal from the marketplace, with plenty of grab and go’ options.

Your day to day

Identify and assist in planning for the purchasing of supplies, equipment, facilities and services necessary to maintain an efficient office.

May monitor and report variances to departmental budgets or track departmental spend information to help maintain operating controls.

Promote team work and quality service through daily communications and coordination with other departments.Serve as first point of contact for callers and visitors contacting the office / department.

Respond to inquiries and provide information in a prompt and professional manner and according to established procedures.

  • Refer persons to appropriate staff members for further assistance or information.Prepare a variety of correspondence, reports, and / or presentations which may include : Gathering and summarizing information from various sourcesAnalysis and summary of dataCreating spreadsheets, charts, and / or graphicsEntering, retrieving and / or manipulating data within software programs or databasesOrganize and expedite flow of work;
  • follow-up on pending matters; communicate and interpret instructions; and communicate information to staff or clients in manager’s absence.

  • Maintain manager's appointment calendar and complete and submit expense reports; coordinate telephone / conference calls and incoming mail;
  • set up and maintain filing systems, etc. Maintain an organized, clean, and professional work areaComplete and / or coordinate activities related to assigned projects;
  • assist in establishing project timetables, action steps and status updates; follow-up, as appropriate, to ensure timely execution to meet established deadlines.

    Perform other duties as assigned.

    What we need from you

    High School diploma or equivalent plus one year of office clerical experience, or an equivalent combination of education and experience.

    Some college preferred. Must speak fluent English. Other languages preferred. This job requires ability to perform the following :

    Carrying or lifting items weighing up to 25 poundsUse a keyboard to generate documents, correspondence, reports, presentations, etc.

  • mostly while sitting.Handling objects, products and computer equipment / keyboard Other : Communication skills are utilized a significant amount of time when interacting with others;
  • demonstrated ability to interact with guests, employees and third parties that reflects highly on the hotel, the brand and the Company.

    Excellent computer skills including MS Word, PowerPoint and Excel. Ability to type at least 45 WPM.Reading and writing abilities are utilized often when compiling correspondence or performing other administrative functions.

    Basic mathematical skills are used frequently.May be required to work nights, weekends, and / or holidays.

    What we offer

    In return we'll give you a competitive financial and benefits package which may include healthcare support, dental, vision, disability and life insurance support, and a matching 401k plan.

    Hotel discounts worldwide are available as well as access to a wide variety of discount programs and the chance to work with a great team of people.

    Most importantly, we'll give you the room to be yourself. So what's your passion? Please get in touch and tell us how you could bring your individual skills to IHG.

    IHG is an equal opportunity employer : Minorities / Females / Disabled / Veterans.

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