Accounting Coordinator
Cerro Coso Community College
District Office
5d ago

Basic Function

Under the direction of an assigned manager, serves as lead worker over Accounting Technician positions engaged in the maintenance and preparation of accounting and financial records AND / OR independently performs a variety of the most complex accounting and financial transactions and reporting

Representative Duties :

  • Plan, prioritize, assign and direct the work of the accounting staff assigned to specially funded projects; coordinate activities within projects;
  • communicate with a variety of district, county, state and federal offices and agencies regarding specially funded programs

    Provide technical support, training and general backup for accounting operations; plan, prioritize, assign and direct the work of accounting office staff

    Assists in the implementation of federal, state and district accounting and budget regulations; coordinate, prepare, analyze, audit and monitor financial and fiscal related reports and claims

    Prepare financial and statistical reports for audit preparation, administrative decision support, state and federal reporting

    Prepare, monitor and analyze budgets for an assigned set of accounts; review and analyze budgets for compliance to District regulations

    Maintain income records and monitor the collection of monies due; assure accounts receivable are billed accurately and collected in a timely manner

    Maintain general and subsidiary ledger accounts; update control accounts; reconcile and balance accounts; create trial balance

    Analyze and approve account transactions; assure fiscal documents are prepared and maintained in accordance with established requirements

  • Audit daily deposits and bank reconciliations; assist auditors in conducting various accounting audits; audit and reconcile ledgers;
  • audit and distribute revenue receipts as appropriate; provide for completeness and validity of documentation of financial transactions

  • Maintain current, on-going knowledge of the methods and procedures required and utilized in performing the day-to-day operation of accounts receivable and accounts payable;
  • attend training workshops as required

    Participate in the selection of staff; provide and coordinate staff training; provide input on performance appraisals

    Perform special projects involving budget or accounting analysis as requested by supervisor

    Coordinate the disbursement of loans, scholarships and grants of federal, State and local funds; perform compliance review related to conference and travel requests, payment procedures, reimbursements, audit of travel records, maintenance of travel revolving fund and issuance of credit cards

    Perform related duties as assigned

    Education and Experience

  • Any combination equivalent to : Graduation from high school supplemented by some college coursework in business or accounting AND four years of increasingly responsible experience in fiscal record keeping, accounting, and reporting, preferably at least one year in a community college or district-level school setting;
  • Associate Degree in business, accounting, economics, or related field AND three years of increasingly responsible experience in fiscal record keeping, accounting and reporting, preferably with at least one year in a community college.

    Note : Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.

    Note : The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted.

    Meeting the minimum qualifications for a position does not assure the applicant of an interview. Knowledge and Abilities

    Knowledge of :

    Principles and procedures of general and governmental accounting as applicable to community colleges

    Basic principles and practices of budgeting and financial control

    Federal, state and local laws, codes and regulations pertaining to community college accounting and financial reporting

    Principles of training and providing work direction

    Modern office procedures, methods and computer equipment

    Basic principles and practices of fiscal, statistical and administrative research and report preparation

    Principles and procedures of financial record keeping and reporting

    Ability to :

    Maintain and balance a variety of complex financial records, ledgers and accounts

    Organize and direct the work of accounting and clerical support staff

    Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities

    Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports

    Compile data and maintain complex records and prepare reports

    Operate modern office equipment

    Prepare a variety of complex financial statements, reports and analyses

    Audit records and invoices for payment

    Perform computational tasks and other bookkeeping functions with speed and accuracy

    Prepare and administer a budget

    Provide work direction and train assigned staff

    Communicate effectively both orally and in writing

    Establish and maintain cooperative and effective working relationships with others

    Salary Grade 46.5 Special Instructions to Applicants

    First Review of Applications :

    Complete application packets will be accepted until the position is filled; but those received by 5 : 00 p.m. (Pacific Standard Time) on June 30, 2021 are assured consideration.

    The College reserves the right to extend time limits or reinitiate the recruitment / selection process at any point.

    Completed application packet must include :

  • Completed Online Application for Employment form
  • Current resume
  • Letter of interest (Cover Letter)
  • Copy of legible transcripts, if applicable
  • List of six (6) professional references Listed on application form
  • It is the applicant’s responsibility to redact (or remove) any personal information from all documents prior to uploading.

    This includes Social Security Numbers, Date of Birth, and any photos of the applicant.

    Foreign Degree : Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.

    ACEI). A copy of the evaluation must be submitted with your on-line application.

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    Application form