Under the direction of an assigned manager, serves as lead worker over Accounting Technician positions engaged in the maintenance and preparation of accounting and financial records AND / OR independently performs a variety of the most complex accounting and financial transactions and reporting
Representative Duties :
communicate with a variety of district, county, state and federal offices and agencies regarding specially funded programs
Provide technical support, training and general backup for accounting operations; plan, prioritize, assign and direct the work of accounting office staff
Assists in the implementation of federal, state and district accounting and budget regulations; coordinate, prepare, analyze, audit and monitor financial and fiscal related reports and claims
Prepare financial and statistical reports for audit preparation, administrative decision support, state and federal reporting
Prepare, monitor and analyze budgets for an assigned set of accounts; review and analyze budgets for compliance to District regulations
Maintain income records and monitor the collection of monies due; assure accounts receivable are billed accurately and collected in a timely manner
Maintain general and subsidiary ledger accounts; update control accounts; reconcile and balance accounts; create trial balance
Analyze and approve account transactions; assure fiscal documents are prepared and maintained in accordance with established requirements
audit and distribute revenue receipts as appropriate; provide for completeness and validity of documentation of financial transactions
attend training workshops as required
Participate in the selection of staff; provide and coordinate staff training; provide input on performance appraisals
Perform special projects involving budget or accounting analysis as requested by supervisor
Coordinate the disbursement of loans, scholarships and grants of federal, State and local funds; perform compliance review related to conference and travel requests, payment procedures, reimbursements, audit of travel records, maintenance of travel revolving fund and issuance of credit cards
Perform related duties as assigned
Education and Experience
Associate Degree in business, accounting, economics, or related field AND three years of increasingly responsible experience in fiscal record keeping, accounting and reporting, preferably with at least one year in a community college.
Note : Degrees and credits must be from accredited institutions (Title V Section 53406). Any degree from a country other than the United States, including Canada and Great Britain, must be evaluated by an evaluation service.
Note : The screening of candidates will be conducted by a screening committee. The screening committee reserves the right to limit the number of interviews granted.
Meeting the minimum qualifications for a position does not assure the applicant of an interview. Knowledge and Abilities
Knowledge of :
Principles and procedures of general and governmental accounting as applicable to community colleges
Basic principles and practices of budgeting and financial control
Federal, state and local laws, codes and regulations pertaining to community college accounting and financial reporting
Principles of training and providing work direction
Modern office procedures, methods and computer equipment
Basic principles and practices of fiscal, statistical and administrative research and report preparation
Principles and procedures of financial record keeping and reporting
Ability to :
Maintain and balance a variety of complex financial records, ledgers and accounts
Organize and direct the work of accounting and clerical support staff
Understand the organization and operation of the district and of outside agencies as necessary to assume assigned responsibilities
Research, compile, analyze, interpret and prepare a variety of fiscal, statistical and administrative reports
Compile data and maintain complex records and prepare reports
Operate modern office equipment
Prepare a variety of complex financial statements, reports and analyses
Audit records and invoices for payment
Perform computational tasks and other bookkeeping functions with speed and accuracy
Prepare and administer a budget
Provide work direction and train assigned staff
Communicate effectively both orally and in writing
Establish and maintain cooperative and effective working relationships with others
Salary Grade 46.5 Special Instructions to Applicants
First Review of Applications :
Complete application packets will be accepted until the position is filled; but those received by 5 : 00 p.m. (Pacific Standard Time) on June 30, 2021 are assured consideration.
The College reserves the right to extend time limits or reinitiate the recruitment / selection process at any point.
Completed application packet must include :
It is the applicant’s responsibility to redact (or remove) any personal information from all documents prior to uploading.
This includes Social Security Numbers, Date of Birth, and any photos of the applicant.
Foreign Degree : Applicants with foreign degrees from colleges or universities outside of the United States must have their coursework evaluated by a professional association that is a member of the National Association of Credential Evaluation Services (NACES) or Academic Credentials Evaluation Institute, INC.
ACEI). A copy of the evaluation must be submitted with your on-line application.