Billing Administrator
Aecon
Windsor, Ontario, Canada
6d ago

Organization Overview Aecon Group Inc. is Canada’s largest, publicly traded construction and infrastructure development company.

Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally.

Aecon is pleased to be recognized as one of the Best Employers in Canada. Divisional Overview Aecon Industrial offers a suite of unparalleled services to some of Canada’s largest energy suppliers, providing best-in-class solutions to the oil and gas, nuclear, co-generation, and renewable sectors Business Unit Overview Aecon Technical Solutions Inc.

offers clients a "Mission Critical and Warranty System Performance Guarantee Program." A division of Aecon Industrial, ATSI employs highly trained technicians equipped to perform telecommunications infrastructure installation.

With our technical capabilities in fiber and wireless technologies, proprietary fleet and specialized equipment, we are well suited to assist clients with all of their telecom installation needs Business Unit Aecon Technical Solutions Inc.

City Windsor Province / State Ontario ON Country Canada CA City Windsor Title Billing Administrator Position Overview Reporting to the Program Manager for the district, the Billing Administrator will be responsible for creating, maintaining and processing correct and current invoicing in FOS, SAP, and associated Bell Canada Systems.

This position requires the ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking.

This position works as a liaison between offices and field workers and must possess knowledge of policies and procedures.

Key Responsibilities Create and maintain Customer Service Orders in FOS & SAP

Provide general administrative and project management support

Process invoices daily

Resolve invoicing disputes and communicate issues or road blocks that need resolution with the clients

Coordinate with external vendor’s for timely invoicing

Coordinate between internal departments to ensure accurate information flow and contract invoicing

Monitor and provide job cost and unbilled hour reports to management on active projects

Create and submit progress and final invoicing to accounts receivable

Create and submit interim and final billing to Bell Canada’s Portal

Update planned revenue in SAP

Provide data and input for month-end reconciliations

Ensure timelines are met and system is allocated correctly, with correct values

Maintain files and correspondence on active and completed projects

Perform other duties and responsibilities as required

Required Knowledge & Skills Experience working in a similar role within the construction industry

Strong communication skills, both oral and written

Strong computer skills- FOS SAP, MS Excel / Lotus, MS Word, MS Project

Self motivated with strong organizational and multi-tasking skills

Ability to effectively manage several client groups and areas

Strong attention to detail

Ability to work with others as a member of a team

Ability to stay productive under minimal supervision

Ability to work flexible and / or long hours when required to meet deadlines

Ability to work accurately under pressure

Ensure timelines are met and system is allocated correctly, with correct values

Deals tactfully with visitors, suppliers, customers and employees in person and on the telephone.

Communicates with supervisor to resolve issues / problems as they arise.

Communicates with hourly unionized workforce and co-workers daily to resolve issues.

Ability and willingness to work long hours when required.

Repetitive movement (data entry).

Able to perform in a fast paced environment.

Prolonged sedentary positioning. Post to Job Board I.ABOUT US

Aecon Group Inc. is an industry-leading construction and infrastructure development company at the forefront of our economy’s strongest growth sectors Infrastructure, Energy, Mining.

Aecon and its subsidiaries provide services to private and public sector clients throughout Canada and on a selected basis internationally.

Aecon is pleased to be recognized as one of the Best Employers in Canada.

Aecon Energy offers a suite of unparalleled services to some of Canada’s largest energy suppliers, providing best-in-class solutions to the oil and gas, nuclear, co-generation, and renewable sectors.

II.PURPOSE OF THE POSITION

Reporting to the Program Manager for the district, the Billing Administrator will be responsible for creating, maintaining and processing correct and current invoicing in FOS, SAP, and associated Bell Canada Systems.

This position requires the ability to work independently and as part of a team, exercising judgment and initiative and involves multi-tasking.

This position works as a liaison between offices and field workers and must possess knowledge of policies and procedures.

III.ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

  • Create and maintain Customer Service Orders in FOS & SAP
  • Provide general administrative and project management support
  • Process invoices daily
  • Resolve invoicing disputes and communicate issues or road blocks that need resolution with the clients
  • Coordinate with external vendor’s for timely invoicing
  • Coordinate between internal departments to ensure accurate information flow and contract invoicing
  • Monitor and provide job cost and unbilled hour reports to management on active projects
  • Create and submit progress and final invoicing to accounts receivable
  • Create and submit interim and final billing to Bell Canada’s Portal
  • Update planned revenue in SAP
  • Provide data and input for month-end reconciliations
  • Ensure timelines are met and system is allocated correctly, with correct values
  • Maintain files and correspondence on active and completed projects
  • Perform other duties and responsibilities as required
  • IV.SUPERVISORY RESPONSIBILITIES

  • None
  • V.KNOWLEDGE AND SKILLS

  • Experience working in a similar role within the construction industry
  • Strong communication skills, both oral and written
  • Strong computer skills- FOS SAP, MS Excel / Lotus, MS Word, MS Project
  • Self motivated with strong organizational and multi-tasking skills
  • Ability to effectively manage several client groups and areas
  • Strong attention to detail
  • Ability to work with others as a member of a team
  • Ability to stay productive under minimal supervision
  • Ability to work flexible and / or long hours when required to meet deadlines
  • Ability to work accurately under pressure
  • VI.FISCAL RESPONSIBILITY

  • Ensure timelines are met and system is allocated correctly, with correct values
  • VII.EXTENT OF PUBLIC CONTACT

  • Deals tactfully with visitors, suppliers, customers and employees in person and on the telephone.
  • Communicates with supervisor to resolve issues / problems as they arise.
  • Communicates with hourly unionized workforce and co-workers daily to resolve issues.
  • VIII.PHYSICAL DEMANDS

  • Ability and willingness to work long hours when required.
  • Repetitive movement (data entry).
  • Able to perform in a fast paced environment.
  • Prolonged sedentary positioning.
  • Employment Status Permanent Compensation & Benefits Overview Aecon offers the opportunity to work on challenging, high profile projects and provides competitive compensation and benefits.

    Equity Statement Aecon is an equal opportunity employer.

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