Co-ordinator of Finance
City of Greater Sudbury
Sudbury, ON, Canada
3d ago

Duties :

Under the general direction of the Manager of Financial Planning and Budgeting with day-to-day direction from the General Manager of Community Safety

  • Provide support and advice for a defined client group on program and policy review, business decision making, process and internal control reviews and business case development.
  • Make recommendations and lead implementations.

  • Plan, develop and submit the Divisional Operating and Capital Budgets, as approved by the operating department.
  • Implement and maintain processes to monitor operating and capital expenditures and revenues. Conduct variance analysis and report on Divisional financial results, in accordance with operating and capital budget policies.
  • Develop and undertake operational performance evaluations for a defined client group with appropriate staff. Make recommendations regarding efficiencies and cost containment.
  • Co-ordinate inventory, small tools, and unscheduled equipment procurement for a defined client group ensuring adherence to applicable regulations and by-laws.
  • Assist with the preparation and execution of the annual Business Plan.
  • Develop and calculate user fee rates, research and recommend rate structure changes.
  • Monitor and review existing revenue streams and research and evaluate new revenue opportunities.
  • Participate in negotiations for large asset purchases and / or sales, and vendor / contractor negotiations
  • Responsible for submitting claims for program grants / funding.
  • Evaluate and report on financial program and policy activities at the Federal, Provincial and Municipal levels and interpret the effects for CGS.
  • Develop strategies for CGS to benefit from these changes and / or trends.

  • Implement and maintain internal controls for the safeguarding of CGS equipment used by a defined client group. Develop procedures and ensure that information resources are handled and stored appropriately.
  • Ensure integrity of the financial systems as it relates to the operating divisions in order to ensure timely and accurate financial data is available to Management.
  • Assist Directors / Managers in the Operating Divisions with the co-ordination of purchasing / procurement including identification of appropriate channels in accordance with CGS Purchasing By-law.
  • Assist Director / Managers with monitoring and adherence to contracts including terms and conditions, and contractor / vendor performance.

  • Prepare written reports for and make presentations to Senior City Staff and Council. Provide support in the writing of internal and external communication.
  • Prepare and present business cases in conjunction with the Operating Divisions, in order to justify operational and / or capital project related decisions.
  • Provide knowledgeable information in order to come to agreement and acceptance of sound business decisions.

  • Manage the human and physical resources of the section. Provide overall direction and co-ordination of all employees under jurisdiction, including hiring, training, performance management, promotion, and discipline in accordance with policy.
  • Conduct and prepare special projects / assignments as requested by the General Manager or Divisional Directors for a defined client group.
  • Analyze and report on trends related to performance measurement and benchmarking indicators.
  • Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
  • Perform other related duties as required.
  • Qualifications :

    Education and Training :

  • University degree in a related discipline (e.g. Business, Commerce, Economics) from a recognized University with Canadian accreditation.
  • Professional Accounting designation (C.G.A., C.M.A., C.A.).
  • Experience :

  • Minimum of five (5) years experience in the finance section of a large unionized and highly diversified organization.
  • Experience in the construction industry considered an asset, including two (2) years of supervisory experience.
  • Experience with PeopleSoft considered an asset.
  • Experience with computerized maintenance management systems considered an asset.
  • Knowledge of :

  • Financial analysis, planning and accounting with particular reference to the municipal sector.
  • Current and emerging management issues as they relate to CGS.
  • Principles and practices of supervision and personnel management.
  • Best practices in area of responsibility.
  • Horizontal linkages to other relevant government levels and services as well as the private sector.
  • Public Sector Accounting Standards.
  • PeopleSoft applications.
  • Applicable legislation and related regulations.
  • Abilities to :

  • Demonstrate skills in utilizing research methods and techniques in evaluating effectiveness and efficiency of activities.
  • Demonstrate ability in report writing and communication.
  • Demonstrate competence and ability to work with ERP software applications.
  • Understand and meet the needs of customers.
  • Make presentations to large, diversified audiences whereby the subject matter may not be familiar.
  • Recommend and implement new business processes.
  • Build business cases to support decision making.
  • Build the values of the organization into programs, services and policies.
  • Maintain confidentiality, exercise good judgement and discretion in dealing with confidential information.
  • Create enthusiasm and motivation for Employees to pursue CGS targets.
  • Balance conflicting demands from stakeholders.
  • Anticipate and manage the impact of change.
  • Manage the financial, human and physical resources of the section in a collaborative manner.
  • Manage conflict; mediate disputes; assist in reaching consensus.
  • Respond quickly to emerging opportunities or risks.
  • Manage projects effectively.
  • Interpret and advise on By-laws and Provincial / Federal regulations.
  • Personal Suitability :

  • Mental and physical fitness to perform essential job functions.
  • Language :

  • Excellent use of English; verbally and in writing.
  • French verbal skills an asset.
  • Other :

  • May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
  • Leadership Competencies :

    Tactical Coordination and Direction (I)

    Competency

    Competency Definition

    Innovation

    Take a creative approach to problems or issues, think outside the box , go beyond the conventional, and explore creative uses of resources.

    Level 3 : Proposes innovative ideas

    Judgment and Decision Making

    Make sound decisions involving varied levels of complexity, ambiguity and risk.

    Level 2 : Assimilates and interprets data to make competing decisions

    Collaboration

    Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.

    Level 3 : Collaborates beyond one’s area

    Customer / Citizen Focus

    The desire to work closely with internal and external customers to meet and exceed their expectations.

    Level 2 : Addresses underlying customer / stakeholder needs

    Planning, Coordination & Execution

    Plan and coordinate work to achieve desired results on a consistent basis.

    Level 3 : Coordinates activities involving others within one’s team

    Holding Self & Others Accountable

    Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.

    Level 3 : Monitors performance and gives corrective feedback

    Leadership

    Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.

    Level 2 : Optimizes team effectiveness

    Commitment to Continuous Learning

    Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.

    Level 4 : Models a learning orientation

    Flexibility / Adaptability

    Adapt and work effectively within a variety of situations, and with various individuals or groups.

    Level 2 : Applies rules flexibly

    Interpersonal Communication

    Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.

    Level 3 : Effectively uses empathy

    Managerial Courage / Integrity

    Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.

    Level 2 : Is publicly candid with the team, acting with integrity consistent with one’s beliefs

    Leadership Presence

    Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.

    Level 3 : Demonstrates personal courage

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