Under the general direction of the Manager of Financial Planning and Budgeting with day-to-day direction from the General Manager of Community Safety
Provide support and advice for a defined client group on program and policy review, business decision making, process and internal control reviews and business case development.
Make recommendations and lead implementations.
Plan, develop and submit the Divisional Operating and Capital Budgets, as approved by the operating department.
Implement and maintain processes to monitor operating and capital expenditures and revenues. Conduct variance analysis and report on Divisional financial results, in accordance with operating and capital budget policies.
Develop and undertake operational performance evaluations for a defined client group with appropriate staff. Make recommendations regarding efficiencies and cost containment.
Co-ordinate inventory, small tools, and unscheduled equipment procurement for a defined client group ensuring adherence to applicable regulations and by-laws.
Assist with the preparation and execution of the annual Business Plan.
Develop and calculate user fee rates, research and recommend rate structure changes.
Monitor and review existing revenue streams and research and evaluate new revenue opportunities.
Participate in negotiations for large asset purchases and / or sales, and vendor / contractor negotiations
Responsible for submitting claims for program grants / funding.
Evaluate and report on financial program and policy activities at the Federal, Provincial and Municipal levels and interpret the effects for CGS.
Develop strategies for CGS to benefit from these changes and / or trends.
Implement and maintain internal controls for the safeguarding of CGS equipment used by a defined client group. Develop procedures and ensure that information resources are handled and stored appropriately.
Ensure integrity of the financial systems as it relates to the operating divisions in order to ensure timely and accurate financial data is available to Management.
Assist Directors / Managers in the Operating Divisions with the co-ordination of purchasing / procurement including identification of appropriate channels in accordance with CGS Purchasing By-law.
Assist Director / Managers with monitoring and adherence to contracts including terms and conditions, and contractor / vendor performance.
Prepare written reports for and make presentations to Senior City Staff and Council. Provide support in the writing of internal and external communication.
Prepare and present business cases in conjunction with the Operating Divisions, in order to justify operational and / or capital project related decisions.
Provide knowledgeable information in order to come to agreement and acceptance of sound business decisions.
Manage the human and physical resources of the section. Provide overall direction and co-ordination of all employees under jurisdiction, including hiring, training, performance management, promotion, and discipline in accordance with policy.
Conduct and prepare special projects / assignments as requested by the General Manager or Divisional Directors for a defined client group.
Analyze and report on trends related to performance measurement and benchmarking indicators.
Develop and maintain a thorough working knowledge of CGS’s Safety Manual and the applicable Provincial Legislation listed therein.
Perform other related duties as required.
Education and Training :
University degree in a related discipline (e.g. Business, Commerce, Economics) from a recognized University with Canadian accreditation.
Professional Accounting designation (C.G.A., C.M.A., C.A.).
Minimum of five (5) years experience in the finance section of a large unionized and highly diversified organization.
Experience in the construction industry considered an asset, including two (2) years of supervisory experience.
Experience with PeopleSoft considered an asset.
Experience with computerized maintenance management systems considered an asset.
Knowledge of :
Financial analysis, planning and accounting with particular reference to the municipal sector.
Current and emerging management issues as they relate to CGS.
Principles and practices of supervision and personnel management.
Best practices in area of responsibility.
Horizontal linkages to other relevant government levels and services as well as the private sector.
Public Sector Accounting Standards.
Applicable legislation and related regulations.
Abilities to :
Demonstrate skills in utilizing research methods and techniques in evaluating effectiveness and efficiency of activities.
Demonstrate ability in report writing and communication.
Demonstrate competence and ability to work with ERP software applications.
Understand and meet the needs of customers.
Make presentations to large, diversified audiences whereby the subject matter may not be familiar.
Recommend and implement new business processes.
Build business cases to support decision making.
Build the values of the organization into programs, services and policies.
Maintain confidentiality, exercise good judgement and discretion in dealing with confidential information.
Create enthusiasm and motivation for Employees to pursue CGS targets.
Balance conflicting demands from stakeholders.
Anticipate and manage the impact of change.
Manage the financial, human and physical resources of the section in a collaborative manner.
Manage conflict; mediate disputes; assist in reaching consensus.
Respond quickly to emerging opportunities or risks.
Manage projects effectively.
Interpret and advise on By-laws and Provincial / Federal regulations.
Personal Suitability :
Mental and physical fitness to perform essential job functions.
Excellent use of English; verbally and in writing.
French verbal skills an asset.
May require the use of a personal or CGS vehicle on CGS business. Must be physically capable of operating a vehicle safely, possess a valid driver’s licence, have an acceptable driving record, and personal insurance coverage.
Leadership Competencies :
Tactical Coordination and Direction (I)
Take a creative approach to problems or issues, think outside the box , go beyond the conventional, and explore creative uses of resources.
Level 3 : Proposes innovative ideas
Judgment and Decision Making
Make sound decisions involving varied levels of complexity, ambiguity and risk.
Level 2 : Assimilates and interprets data to make competing decisions
Work and communicate collaboratively within City of Greater Sudbury to create alignment within and across teams and groups.
Level 3 : Collaborates beyond one’s area
Customer / Citizen Focus
The desire to work closely with internal and external customers to meet and exceed their expectations.
Level 2 : Addresses underlying customer / stakeholder needs
Planning, Coordination & Execution
Plan and coordinate work to achieve desired results on a consistent basis.
Level 3 : Coordinates activities involving others within one’s team
Holding Self & Others Accountable
Hold others accountable to execute to high standards of excellence and hold themselves accountable to the same or higher standard.
Level 3 : Monitors performance and gives corrective feedback
Inspire others to work toward common goals by engaging and empowering them, and providing clarity and direction.
Level 2 : Optimizes team effectiveness
Commitment to Continuous Learning
Continuously develop and enhance one’s own and others’ personal and professional skills, knowledge and abilities.
Level 4 : Models a learning orientation
Flexibility / Adaptability
Adapt and work effectively within a variety of situations, and with various individuals or groups.
Level 2 : Applies rules flexibly
Communicate effectively by reflecting on verbal and non-verbal behaviour, being attuned to the needs, perspectives and sensitivities of others and acting with them in mind.
Level 3 : Effectively uses empathy
Managerial Courage / Integrity
Acting with integrity, ensuring one’s actions are consistent with City of Greater Sudbury’s values and expectations.
Level 2 : Is publicly candid with the team, acting with integrity consistent with one’s beliefs
Develop and maintain a sense of presence and emotional maturity and have an inner confidence that one can succeed and overcome obstacles.
Level 3 : Demonstrates personal courage