Staffing Specialist (Recruiter Operations)
Allegis Global Solutions
Mississauga, Canada
3d ago

Job Description

The Staffing Specialist is responsible for building and maintaining relationships with Hiring Managers and managing the full lifecycle of the requisition process including requisition intake, shortlisting, sourcing management, onboarding, worker assignment management, time and expense management, offboarding and reporting.

The Staffing Specialist acts as a talent advisor to support our clients through the requisition fulfillment process to ensure quality talent is acquired in a timely manner.

Key Responsibilities :

  • Assist with Program Management Office (PMO) roadmap / AGS Way initiatives
  • Participate in client meetings to review strategic initiatives
  • Assist client managers during all stages of the contract labor acquisition process including : requisition intake, sourcing, and candidate shortlisting and interviewing.
  • Demonstrate recruitment expertise by preparing insightful questions appropriate for the position prior to conducting requisition intake session with hiring managers in order to gather detailed job descriptions to distribute to supply base.
  • Document requisition intake conversations in appropriate database (VMS, AGS360)

  • Utilize reports to manage open requirements to advise managers on status of requirements and monitor supplier sourcing strategies to ensure timely response
  • Discuss with Hiring Manager and agree upon expectations, timeframes, feedback, roles and responsibilities of everyone involved in the requisition fulfillment process
  • Coach, manage and oversee performance of participating staffing suppliers.
  • Document all client / supplier reported issues and track resolution through to completion ensuring a high level of customer satisfaction in Customer Relationship Management (CRM) system
  • Monitor performance against contract Service Level Agreement’s , requisition aging, invoicing, time and expense entry and vendor compliance tracking
  • Maintain and update monthly activity and performance reports
  • Provide constant interaction via face to face, email and phone with client, staffing vendors, contract personnel and other partners
  • Assist with worker assignment management (cost center changes, extension of contract assignments etc.) to improve data integrity
  • Liaison with hiring managers, vendors and security department to ensure all necessary paperwork is completed and collected prior to starting assignments and at end of assignments
  • Ensure all work orders are closed in the system with accurate finish reasons when notified of an end of assignment and appropriate departments are notified (i.e. security)
  • Assist with the collection of company assets from vendors (laptop, badges, etc.)
  • Assist and monitor time and expense entry to ensure appropriate approvals occur by hiring managers by required deadlines
  • Constant interaction with vendors to ensure new hire paperwork is completed in a timely manner to avoid onboarding delays
  • Log all client and vendor inquiries into Salesforce.com
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