Event Logistics Coordinator
ByPeterandPauls
Vaughan, ON, CA
1d ago

Department :

Offsite Catering Department, PeterandPauls EventCatering

Job Description

We are looking for an enthusiastic Event Logistics Coordinator who is both creative and highly organized. As the liaison between our 5-

star catering services and our valued clientele, the successful candidate will provide an organized and efficient means of communicating and organizing event details and logistics to execute a spectacular offsite catering event.

Primary Duties & Responsibilities

  • Responsible for confirming all logistical aspects of offsite catering events.
  • Tracking and managing a master calendar of confirmed and tentative events.
  • Liaison daily with operations team, and the culinary team to execute upcoming events.
  • Collect and confirm deposits are received and proper invoicing information for final payments.
  • Liaison with client 1 week prior to event to review and finalize all event related details.
  • Liaison with vendors to confirm orders, schedules and budgets for offsite catering events.
  • Communicate with offsite catering venues prior to event to confirm and review all related event details
  • Design floor plans, assemble offsite event team information package.
  • Event Station Design required in accordance with the PeterandPauls EventCatering 5 Star Standards
  • Post event, collate all vendor invoices, update final contract for invoicing
  • Potential candidate will be required to attend offsite events
  • Conduct oneself in a pleasant, courteous, and professional manner at all times.
  • Attend weekly meetings.
  • Maintains utmost confidentiality of all information seen and / or heard at all times.
  • Evenings and Weekend Shifts may be required.
  • Represent the company / brand at networking events, industry nights, tradeshows as required
  • Qualifications & Skills Required :

  • Ability to balance multiple priorities while maintaining a high degree of accuracy and attention to detail
  • Inclined to take ownership of a project and follow through to completion
  • Able to organize and prioritize numerous tasks and complete them on schedule
  • Comfortable working on a project both in a team atmosphere and independently
  • Able and willing to do hands-on work as required
  • Ability to meet deadlines on a timely manner
  • Proficient using the latest versions of Microsoft Word, Excel, PowerPoint, and Outlook
  • Excellent professional communication skills - written and verbal
  • Responds well under pressure when faced with sudden challenges and can rectify a situation quickly and clearly with a cool, level head
  • Previous Catering Experience is preferred
  • The Package

    position Monday to Friday

  • Additional hours may be required when attending events
  • Benefits available after 3 months
  • Potential for growth in fast paced growing company
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