Proposal Coordinator
IBI Group
Toronto, Ontario, Canada
2d ago
source : Glassdoor, Inc.

Company Description

We are a global team of dedicated and experienced architects, engineers, planners, designers and technology professionals who share a common desire to help our clients create livable, sustainable, and advanced urban environments.

From high-rises to industrial buildings, schools to state-of-the-art hospitals, transit stations to highways, airports to toll systems, bike lanes to parks, we design every aspect of a truly integrated city for people to live, work, and play.

Our collaborative and combined approach focuses not only on creating the best solutions today, but also determining the right solutions for tomorrow.

We believe cities in the future must be designed with intelligent systems, sustainable buildings, efficient infrastructure, and a human touch.

At IBI, we’re defining the cities of tomorrow.

Our values :

Integrity We do what is right.

Partnerships We work together.

Excellence We pursue design excellence.

Innovation We embrace ingenuity.

Community We build community.

Here's how we work :

You Give A Whole New Dimension To The Meaning Of Meticulous!

We’re looking for a passionate Proposal Coordinator who can help navigate the choppy waters in the world of bids and business pursuits!

Your role represents the lifeblood of our business at IBI Group. As a member of our Marketing team, you’ll help spearhead the proposal process in this role with a glass half-full type of attitude and the innate ability to work your way tactfully through challenging problems. Talk about impactful.

Your natural drive to succeed and sense of urgency will help navigate the business and leaders alike in our mission critical proposal response cycle by juggling competing priorities and projects under tight deadlines all while leading us to victory on project pursuits.

Your naturally high EQ allows you to work flawlessly with a variety of different hierarchy professionals. You will have accountability and take ownership of a project from start to finish and flex your abilities to drive a project.

You’ll leverage your skills in MS Office and MS Project to deliver flawless proposals with a jeweller's eye for detail and quality.

We’ve got 2,700 difference makers and counting at IBI Group. Are you up for the challenge?

Most of the things you’ll work on :

  • Ensure a high level of professionalism and quality is communicated through content, layout and the use of visuals that is consistent with the corporate brand and vision
  • Contribute to the generation, collection, dissemination, and storage of proposal related information
  • Review and analyze in-bound proposal requests (such as RFQ, RFP, EOI, SOA, etc.) to help prepare responses
  • Develop opportunity-specific content as necessary, including organizational charts and schedules
  • Coordinate with the proposal manager and technical staff to prepare proposals which includes collecting and analyzing business related information, writing, designing, editing and producing proposal documents
  • Function as the primary point of contact for the proposal team in regard to communications and reminders on proposal deliverables and deadlines
  • Assist with non-technical writing for proposal efforts and provide editorial oversight, including copy writing and editing
  • Coordinate team members and implement internal deadlines to complete proposal forms, custom resume alterations, additional information from subcontractors, etc.
  • to meet the proposal due date

  • Apply proposal content to the designed layout using corporate templates, production, and project management with some opportunities of design development and / or working with the Graphics department as necessary
  • Assist with final close-out processes and file management
  • Assist with distribution of opportunities to subscriber groups (Merx, Biddingo, SEAO, Gov., etc) when required
  • Qualifications

    You'll need to have :

  • 1+ years of related experience in the A / E / C or equivalent industry or within a proposal setting
  • Experience with P3 Proposals would be considered an asset
  • Diploma or Undergraduate Degree in English, Marketing, Communications, Business, or another related field preferred
  • Experience managing multiple tight production deadlines in a fast-paced environment
  • Comfortable coordinating with individuals at different levels of the organizational hierarchy
  • Proficiency in 2013 Microsoft Word / Excel / PowerPoint / Adobe Acrobat X Pro and Adobe Creative Suites (CC)
  • Excellent writing, editing and grammar skills
  • Excellent communication, organization, attention to detail and problem-solving skills
  • Enthusiastic attitude and strong work ethic
  • Flexibility to work with a variety of personalities
  • Must be prepared to work outside of normal business hours to meet delivery schedules
  • Must be able to work efficiently and well under pressure
  • Strong multi-tasking and time management skills
  • Additional Information

    Office Description :

    This office is steps away from St. Clair station and is easily accessible by bike, TTC and car. Occupying 7 floors, with over 650 employees, it is the largest office at IBI Group.

    The floors are open concept and represent our collaborative approach to projects.

    Office Perks :

  • Furnished patios on different floors to eat lunch, to have meetings and team BBQs
  • Charity Golf tournament in the summer
  • Softball team
  • Running group
  • Curling Funspiel
  • Ski / Snowboard Day
  • Health and Wellness competitions
  • Lunch room with ping pong tables and foosball table
  • IBI Group provides a competitive benefit package and pays association dues and licensing fees.

    As part of IBI Group's selection process, candidates may be requested to consent to background checks relevant to the role under consideration for, prior to receiving a job offer.

    These could include : work references, education and credential confirmation, employment verification, identity check, credit report, criminal offence and driver’s license record.

    We thank all applicants for their interest. However, only those selected for an interview will be contacted. IBI Group is proud to be an Equal Opportunity Employer. #IBI

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