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Job Description : Position Summary
The Procurement Analyst supports sourcing teams and is responsible for providing analytical support for process improvement of commodity-related initiatives.
The analyst conducts data collection, analysis / reporting, vendor / supplier qualification, forecasts, and measurement efforts for a specific commodities, as requested by management.
The analyst will develop and maintain relationships with UPS users and vendors. This position assists in the writing and distribution of Requests for Proposals and Requests for Information.
The Procurement Analyst will report directly to the Procurement Supervisor.
Provides user support (internal / external) and maintenance via numerous internal systems and processes within Procurement
Oversees the Procurement department mailbox
Day to day requests from internal users regarding any / all procurement related inquiries and training
Including Oracle usage, invoice submission and payment, tracking & status of orders, returns processing, Supply Line support
Vendors request / inquiries regarding payments, returns processing, invoicing and payment
Oracle Maintenance and Catalogue updating, including New vendor adds.
Improving user experience in Oracle and search functionality.
Maintain Customer / Centre supply inventory and forecasting
Communicates with departments within UPS, to inform of changes in standards, best practices, new products, processes, etc.
Conducts Research and Analysis :
Acts as primary contact for outside Procurement research
Conducts data collection and analysis, supplier qualification and measurement efforts to control costs
Reports and analysis of spend and vendors, trends in marketplace, research for RFPs.
Coordinates new projects to provide impact analysis and report / present impact of project
Supports Contracts :
Performs vendor research and prepares analyses
Assists in writing and distribution of Requests for Proposals (RFP) and Requests for Information (RFI), and Contract outlines
Assists with Negotiations to ensure final agreement is reached and recommend contract execution.
Conducts post implementation analysis to identify problems
Generate Reports and Impact Analysis :
Develops complex spreadsheets, documents, reports, and presentations utilizing ORACLE database, MS Office suite, spreadsheets, and e-procurement tools
Analyzes data to make recommendations for process improvements within the department
Vendor Management :
Direct contact with vendors on a daily basis, managing catalogues, negotiating better pricing
Coordinates supplier reviews to maintain business relationships with strategic global / national suppliers
Actively monitors and benchmarks the marketplace to ensure that suppliers are providing world class services and remain price competitive
Knowledge, Skills and Abilities :
Intermediate knowledge of :
Strong verbal and written communication skills
Strong negotiation skills
Strategic sourcing skills
Strong analytical skills, problem solving, detail oriented, logical minded, process improvement oriented
Ability to work under minimal supervision and within a team environment
Time management and prioritization; ability to react quickly to changing conditions
Good organizational skills; attention to detail
Good networking skills
Ability to build strategic relationships and partnerships
Ability to accept direction from multiple levels of management
Ability to handle situations with tact and diplomacy
Committed to personal growth and self-improvement
Post-secondary degree within Finance / Accounting / Business Admin / Economics (preferred)
University Degree (preferred)
Enrollment in a Procurement related program (preferred)
1-2 years as a Specialist / Analyst (preferred)
Some travel may be required between UPS locations
8 : 30 am to 5 : 00 pm Monday- Friday (generally)
UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed.
Thank you for your interest in UPS Canada.