Procurement Analyst
UPS
Mississauga, Ontario, Canada
1d ago

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Job Description : Position Summary

Position Summary

The Procurement Analyst supports sourcing teams and is responsible for providing analytical support for process improvement of commodity-related initiatives.

The analyst conducts data collection, analysis / reporting, vendor / supplier qualification, forecasts, and measurement efforts for a specific commodities, as requested by management.

The analyst will develop and maintain relationships with UPS users and vendors. This position assists in the writing and distribution of Requests for Proposals and Requests for Information.

The Procurement Analyst will report directly to the Procurement Supervisor.

Major Responsibilities

  • Maintains and develops relationships with UPS internal users
  • Provides user support (internal / external) and maintenance via numerous internal systems and processes within Procurement

    Oversees the Procurement department mailbox

    Day to day requests from internal users regarding any / all procurement related inquiries and training

    Including Oracle usage, invoice submission and payment, tracking & status of orders, returns processing, Supply Line support

    Vendors request / inquiries regarding payments, returns processing, invoicing and payment

    Oracle Maintenance and Catalogue updating, including New vendor adds.

    Improving user experience in Oracle and search functionality.

    Maintain Customer / Centre supply inventory and forecasting

    Communicates with departments within UPS, to inform of changes in standards, best practices, new products, processes, etc.

    Conducts Research and Analysis :

    Acts as primary contact for outside Procurement research

    Conducts data collection and analysis, supplier qualification and measurement efforts to control costs

    Reports and analysis of spend and vendors, trends in marketplace, research for RFPs.

    Coordinates new projects to provide impact analysis and report / present impact of project

    Supports Contracts :

    Performs vendor research and prepares analyses

    Assists in writing and distribution of Requests for Proposals (RFP) and Requests for Information (RFI), and Contract outlines

    Assists with Negotiations to ensure final agreement is reached and recommend contract execution.

    Conducts post implementation analysis to identify problems

    Generate Reports and Impact Analysis :

    Develops complex spreadsheets, documents, reports, and presentations utilizing ORACLE database, MS Office suite, spreadsheets, and e-procurement tools

    Analyzes data to make recommendations for process improvements within the department

    Vendor Management :

    Direct contact with vendors on a daily basis, managing catalogues, negotiating better pricing

    Coordinates supplier reviews to maintain business relationships with strategic global / national suppliers

    Actively monitors and benchmarks the marketplace to ensure that suppliers are providing world class services and remain price competitive

    Knowledge, Skills and Abilities :

    Intermediate knowledge of :

    MS Outlook

    Strong verbal and written communication skills

    Strong negotiation skills

    Strategic sourcing skills

    Strong analytical skills, problem solving, detail oriented, logical minded, process improvement oriented

    Ability to work under minimal supervision and within a team environment

    Takes initiative

    Time management and prioritization; ability to react quickly to changing conditions

    Good organizational skills; attention to detail

    Good networking skills

    Ability to build strategic relationships and partnerships

    Ability to accept direction from multiple levels of management

    Ability to handle situations with tact and diplomacy

    Customer focused

    Committed to personal growth and self-improvement

    EDUCATION REQUIREMENTS

    Post-secondary degree within Finance / Accounting / Business Admin / Economics (preferred)

    University Degree (preferred)

    Enrollment in a Procurement related program (preferred)

    EXPERIENCE

    1-2 years as a Specialist / Analyst (preferred)

    Travel

    Some travel may be required between UPS locations

    Hours

    8 : 30 am to 5 : 00 pm Monday- Friday (generally)

    Flexibility required

    UPS Canada is a diverse and equal opportunity employer. Please advise our HR representatives if workplace accommodation is needed.

    Thank you for your interest in UPS Canada.

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