The Purchaser is responsible for the procurement of materials and services for projects at Victoria Shipyards in accordance with competitive buying practices, customer requirements, corporate policy and ISO requirements.
The Purchaser’s primary focus is to ensure that all materials and services procured for the projects of Victoria Shipyards meet customer and project needs, while making every effort to obtain leverage, using the purchasing power of the Seaspan (SMC).
The incumbent must be able to adjust readily to changing requirements and keep a long-term focus, while satisfying short-
term needs, and work well under pressure.
Duties / Accountabilities
Acts as a liaison between the all departments and the project manager in respect to materials and services to ensure that the technical requirements are communicated and understood by the shop floor personnel
Accurately compiles purchase orders that include product details, price and other customer requirements, such as, following up of applicable certifications
Ensures that purchase orders are approved and forwarded to vendors and internals stakeholders in an accurate and timely manner
Responsible for verification and follow up on open purchase and expediting orders
Verifies that orders have been received and agreed to as outlined in the purchase order. Works closely with the receiving department to ensure that deliveries are expected and routed as per the project plan
Verifies that purchase orders are amended appropriately to reconcile invoicing
Ensures that product manuals and certificates have been received in the correct quantity, as outline in the purchase order.
If necessary, follows up with vendors to ensure missing information is sent
Responsible for all P-Card reconciliation statements weekly
Follows through with vendors to ensure materials are being expedited to meet scheduled deadlines
Ensures that all documents required by the customer are received and tracked and can be produced upon request
Approves invoices for payment and resolves purchase order, goods receipt or invoice discrepancies
Education and Experience
Completion of Grade 12 education supplemented by purchasing related courses, i.e. CPP (PMAC) Program; CPM (ISM) Program;
CPIM / CIRM (APICS) Program; or P.Log. (Canadian Professional Logistics Institute) Program
Minimum 3 years of experience in supply chain management, procurement, materials management, distribution and or logistics
Marine experience considered an asset
Skills, Knowledge and Required Competencies
Knowledge of competitive buying practices
Good oral and written communication skills
Knowledge of ISO standards as it relates to purchasing
Knowledge of applicable Corporate purchasing policies and procedures
Excellent computer skills including all Microsoft office applications
Knowledge of JD Edwards or relational database enterprise software
Excellent time management, problem-solving, decision-making, organizational, analytical, negotiation and leadership skills
Tact, diplomacy and flexibility to accommodate changing demands
Knowledge of shipbuilding industry.
Knowledge of stores and warehousing management principals