Office Support Assistant - Halifax
McInnes Cooper
Halifax, NS, CA
3d ago

Are you an Administrative Professional looking for a new and exciting challenge? Have you ever considered a transition into a law firm?

McInnes Cooper is seeking a motivated and proactive Office Support Assistant to join our Legal Services team in our Halifax office for a full time permanent position.

This position will provide general administration support to our Legal Support Services team ensuring the overall operational needs of the team are met.

  • ResponsibilitiesAs an Office Support Assistant, you will be responsible for : Document preparation duties including preparation of letters / transcribing documents, scan, print, and making copies;
  • File management of documents both in paper and electronic formats;Arrange deliveries and couriers, including hand deliveries when necessary;
  • Assist with the management of files including opening and closing files;Enter time entries for lawyers in the firm's finance software;
  • Prepare client invoices and expense claims;Schedule and coordinate meetings; and,Perform other related duties as required.

  • QualificationsThe successful candidate will possess the following skill set : Office / Legal Administration Diploma or related education or transferable administrative experience;
  • Exceptional time management; excel in a demanding, high-pace environment, highly detail-oriented, and be flexible to changing priorities;
  • Exceptional technology skills, with proficiency in all aspects of Microsoft Office;Exceptional communication skills, a special focus on client service and the highest degree of professionalism;
  • Working in a team environment, the successful candidate will be strong team player and have high personal integrity; and,Strong interpersonal skills and independent judgment.

    SkillsAdaptable and Flexible, Excellent time management skills, Strong attention to detail, Superior Client Service, Thrive in A Fast-paced Environment, exceptional technology skills, Dependable Team Player, Excellent communication and interpersonal skillsArrayAbout McInnes Cooper About MCMcInnes Cooper is among the 25 largest business law firms in Canada and is the exclusive member firm in Atlantic Canada for Lex Mundi, the world's leading network of independent law firms.

    Providing strategic counsel to clients across North America and abroad, McInnes Cooper has nearly 200 lawyers and over 200 professional resources based in six offices across Atlantic Canada.

    Celebrating over 160 years in business, McInnes Cooper continues to thrive because of their relentless focus on client success, talent engagement and innovation.

    Our PeopleAt McInnes Cooper you will find a team that values you. We recognize that our members are key in delivering outstanding client service and we provide a collaborative, professional environment with a member focused culture.

    We are committed to creating an inclusive work environment that values, respects and supports different perspectives, cultures and experiences.

    Diversity & InclusionWe recognize that our individual differences make us a stronger, more adaptable law firm. We embrace these differences and give all of our members the opportunity to develop their unique skills and talents.

    Collective Social ResponsibilityWe are recognized as a leader and innovator amongst Canadian law firms in the field of Collective Social Responsibility.

    Our people are concerned citizens who enjoy giving back. Together, we focus on developing ongoing partnerships with community organizations that do amazing work, often despite limited resources and public awareness.

    As a firm, we have the ability to respond with contributions of time and monetary support, and our people give generously of their skills and effort.

    Pro Bono Legal ServicesThrough our Pro Bono Program, we provide legal counsel to disadvantaged people and organizations that have difficulty gaining access to justice on matters of public interest.

    Environmental StewardshipLike any large organization, our operations leave a footprint on the environment. From paper use and waste production to transportation and energy consumption, we continually look for opportunities to minimize that impact.

    Other InformationThis role offers an exceptional compensation package including a competitive salary, defined-benefit pension plan and Firm-paid health and dental benefits, Health Spending Account, Wellness Spending Account as well as Vacation, Personal & Sick Days.

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