Project Administrator
Richmond, BC
1d ago

Please review the job details below. Manage the process and resources to deliver a compelling and compliant proposal on or before the delivery deadline.

ACTIVITIES : Coordinate Proposal Team Order and distribute / populate SharePoint Participate in developing the proposal schedule with Bid Manager in order to ensure adequate review and production time Communicate proposal schedule and status to Proposal Team and Support Departments Set up and run Proposal Room if required Coordinate review meetings (30%, 60%, 90%) : ensure that the review copy is ready in SharePoint and labelled official review copy Send out email with link to inform reviewers that the review copy is ready Manage Proposal Production Issue proposal number in Coordinators absence Create a SharePoint folder, set up permissions for proposal team, populate with RFP, reference documents and other applicable documents Establish how the proposal is to be packaged (eg.

volumes, TOC if specified in RFP, cover letter, custom covers, binding, dividers, use of color figures, software packages, ancillary material such as videos) with the Bid Manager Estimate word processing and art department requirements Populate SharePoint with proposal templates Arrange for custom covers, dividers color figures and / or ancillary material as agreed Arrange for cover letter Establish and implement the process of acquiring and incorporating subcontractor submissions and / or inserts Coordinate the flow of all material through Word Processing, Art and the Print Centre Ensure that the final copies are properly produced, including softcopy if required Arrange for delivery of final copies through Shipping Department and / or electronic means as required.

Capture Centre Capture Centre Setup proposals in SharePoint Responsible to keep resources in SharePoint up-to-date Prepare proposal files for Filehold archiving Events Coordinate the flow of material through Word Processing, Art and the Print Centre Coordinate internal support departments to address visit requirements Liaise with customers to address their requirements REQUIREMENTS : Excellent organizational skills Ability to work as a member of a team Ability to meet deadlines Ability to handle multiple tasks under pressure Ability to be extremely flexible and able to handle crisis management SPECIAL CONSIDERATIONS : Proposal work demands extensive overtime during peak periods Competitive Compensation and Benefits Package MDA provides competitive compensation and benefits packages for its employees at its many locations.

As a member of the MDA team, you and your qualified dependents are eligible to participate in a benefit plan that ensures a comprehensive level of protection for employees and their families through health care plans, disability income protection, life insurance, and other employee benefits.

The Company's retirement plans encourage employees to save for their future with a Company matching contribution in many locations.

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