Administrative Assistant Office of the VP, Corporate Strategy & Development/Chief Information Officer
Sunnybrook Health Sciences Centre
Toronto, ON, CA.
4d ago

We currently have a Temporary Full-timeopportunity for a Administrative Assistantin the Office of the VP, Corporate Strategy & Development / Chief Information Officer department at our Bayview Campus, until approximately January 2022.

Summary of Duties :

Reporting to the Manager, Office of the VP Corporate Strategy & Development / CIO, this position provides the team coordination and administrative management role for a busy office.

The successful candidate will be responsible to :

  • Coordinate and maintain the Vice President’s calendar (e.g. MS Outlook or other as defined) according to frequently changing priorities as well as maintain contact lists
  • Perform general office administrative duties (timesheets, ordering supplies, new staff orientation, maintenance requests, catering orders, etc.)
  • Maintain departmental budget, invoice processing and tracking of expenses
  • Manage phone, in-person and e-mail inquiries from internal and external stakeholders
  • Triage inquiries to the most appropriate lead within portfolio
  • Organizing weekly team meetings and assisting the VP, Director, Manager and / or PMs with scheduling meetings with both internal and external stakeholders
  • Prepare letters, meeting agenda and minutes
  • Assist with the preparation / planning of all corporate / team events, including liaising with internal and external contacts / departments
  • Liaise with other SLT Executive Assistants and Administrative Assistants
  • Maintain up to date files and mailing lists
  • Using Meeting Manager or other methods, reserving meeting space for internal and external stakeholders
  • Complete monthly billing reconciliation and reporting
  • Other duties as required
  • Qualifications / Skills :

  • Minimum 5+ year’s experience in a comparable role.
  • Previous experience working in a hospital preferred.
  • Completion of a relevant post-secondary Executive Assistant / Office Management program and / or equivalent appropriate work experience required.
  • Demonstrated advanced working knowledge of Microsoft software applications (Word, Excel, Power Point, Outlook etc.).
  • Must type minimum of 60 words per minute.
  • Excellent verbal, written and interpersonal skills required.
  • Demonstrated ability to take initiative and act independently using sound judgment as well as accept direction.
  • Ability to work independently or as a team player efficiently with minimal supervision.
  • Superior organizational skills, accuracy and attention to detail required.
  • Ability to balance multiple work demands, including time sensitive requests, in a fast-paced environment with frequently changing priorities.
  • Excellent time-management skills.
  • Tact and discretion in dealing with sensitive and confidential issues / files.
  • Flexibility in hours of work and scheduling
  • Ability to work well under pressure in assessing difficult situations.
  • Ability to learn new software applications / internal online applications as required (Meeting Manager, Microsoft SharePoint, Timesheets, Catering Request Form, Maintenance Request Form, etc.).
  • Working knowledge of small office appliances (fax / photocopier, scanner, camera etc.)
  • Qualified candidates are invited to submit their cover letter and resume (in one document) quoting 200180 to :

    Human Resources

    Sunnybrook Health Sciences Centre

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