Property Services Coordinator (Bilingual)
BGIS North America
Halifax
8d ago

SUMMARY

BGIS, A Brookfield Company, is looking for a Property Services Coordinator. The Property Services Coordinator is responsible for overseeing and coordinating the effective delivery of a variety of services related to the ongoing operation of the building(s).

This job is also responsible for the timely resolution of all client requests pertaining to property services.

KEY DUTIES & RESPONSIBILITIES

  • Processing service requests received by telephone, e-mail and personal visits and maintaining a database of such requests to meet reporting and analysis requirements
  • Review of demand work orders to determine if billable or non-billable
  • Preparation and communication of Purchase Orders to managers and suppliers; receiving of PO’s to approve payment for work completed at the correct cost
  • Administrating and monitoring service contracts including cleaning and reviewing vendor / contractor performance
  • Preparing monthly summaries of expenses with supporting details and resolving errors or inconsistencies in expenses from the general ledger
  • Assisting the Property Manager with budget / expense variance analysis; preparing monthly forecasts of expenditures and preparing the annual operating and capital budgets
  • Establishes and maintains working relationships with Clients and service providers
  • Other duties as assigned
  • EDUCATION, JOB-RELATED YEARS OF EXPERIENCE & QUALIFICATIONS

    MINIMUM EDUCATION : High school education

    MINIMUM EDUCATION :

    JOB-RELATED EXPERIENCE : More than one year up to three years

    JOB-RELATED EXPERIENCE : Knowledge & Skills

  • Bilingual in English and French (written and spoken) highly preferred and an asset
  • Knowledge of financial management software
  • High school completion plus a specialized technical or business course
  • Minimum of 1 year of relevant job experience
  • Excellent interpersonal skills
  • Strong customer-oriented skills
  • Good communication skills (verbal / written)
  • Ability to multitask
  • Analytical and problem solving skills
  • Ability to work independently
  • Excellent computer skills, Excel and Oracle, an asset
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