The Customs & Logistics Analyst is responsible for administration of all import / export customs formalities, coordination of freight logistics in support of vessel construction / repair, purchase order expediting and Warehousing & Logistics data analysis / reporting.
This position will ensure Canada Border Services Agency (CBSA) and prime contract compliance for all import and export activities, including integrity of data declared to government agencies, while conducting compliance reviews, and work in conjunction with service providers to arrange for clearance of shipments through customs.
The Customs and Logistics Analyst coordinates freight logistics for materials and equipment shipping to and from local, domestic and international locations;
including any requirements for specialized handling. Also having responsibility for working with suppliers to expedite shipments in order to meet purchase order delivery dates;
and ensuring collection, analysis and reporting of data for established Key Performance Indicators (KPI).
This position reports to the Manager, Warehousing & Logistics New Construction and has up to two direct reports.
Duties / Accountabilities
Provide customs and logistics support to all VSY departments such that this role is the key point of contact for related inquiries.
Represent VSY as the primary liaison with customs and freight logistics service providers.
Request quotes and negotiate rates with contracted service providers for inbound and outbound shipments and determine most cost-
effective routing to meet delivery timelines. Provide quotes and routing recommendations to internal departments.
Provide input and advice to internal team for large or complicated shipments requiring higher level of coordination and effort.
Track progress of all shipments to completion of delivery and ensure there are no customs or transport delays, follow up to resolve issues and provide timely updates to internal and external stakeholders.
Determine documentation requirements, such as commercial invoice, packing slip, bill of lading, B-13A or other documents for transport and customs clearance.
Communicate effectively with internal and external parties to address expediting requirements, claims and documentation issues.
Communicate with customs and freight service providers to gather performance metrics and consolidate data for internal reporting.
Maintain professional, ethical working relationships with customs and freight service providers.
Create an import and export data repository from ERP and MRP systems and analyze to ensure information declared to government agencies is accurate, complete, and transmitted to custom brokers in advance of entry filing.
Document processes in formal procedures and develop any related documents and training materials.
Maintain records of customs entries and related shipping documents.
Verify and approve customs and freight invoices for payment ensuring accuracy of entries.
Develop and maintain thorough and current knowledge of international trade compliance regulations applicable to the business activities.
Produce reports for analysis of Warehousing & Logistics performance, including material availability, inventory trends, PO status, warehouse operations etc.
Perform other duties and projects as assigned by management.
Education and Experience
University / College level degree in International Trade & Transportation Logistics or similar professional designations.
Minimum 7 years demonstrated experience in customs administration and international trade compliance. The candidate must demonstrate good understanding of (international) logistics requirements & processes and a thorough knowledge of customs principles.
Demonstrated knowledge of CAED for filing of B13A export declarations.
3 or more year experience using MRP / ERP systems (i.e. JD Edwards, IFS) for data management and reporting.
Previous experience with C-TPAT / PIP programs.
Skills and Knowledge and Required Competencies
Knowledge of all aspects of NAFTA, HS classifications, Customs Regulations, and Import / Export procedures.
Demonstrated background in logistics processes, freight rating and understanding the transit times of major modes of transportation and the possible delays that can arise.
Utilize courier shipping systems / websites (Ex : FedEx UPS).
Preparing international shipping documentation.
Preparing and soliciting NAFTA certificates on a yearly and ongoing basis.
Knowledge of standards and procedures in the transportation industry.
Ability to complete a high volume of work within deadlines.
Ability to work independently, make appropriate decisions quickly and communicate information to appropriate parties.
Ability to be on-call and to occasionally work evenings and / or weekends.
Knowledge of and practice in the application of Controlled Goods Regulations and International Traffic in Arms Regulations (ITAR).
Demonstration of exemplary business ethics, integrity and honesty in all situations.
Excellent oral and written communication skills.
Mastery of using Microsoft Office suite products (Word / Excel / PowerPoint / Access) with a deep understanding of reporting functions in Excel.
Strong system data analysing, processing, administration and report extraction skills.
Ability to work effectively with limited direction and function as a key team member.
Strong customer service, problem solving, organizational, decision making and analytical skills.
Seaspan is committed to Employment Equity, supports diversity in the workplace, and encourages applications from all qualified individuals including, women, members of visible minorities, aboriginal persons, and persons with disabilities.
Note : Unsolicited applications from recruitment agencies will not be accepted