Executive Assistant
Alberta Motor Association
Calgary, Alberta, Canada
3d ago

ABOUT YOU

In the Wild West of corporate life, you’re Annie Oakley a straight-shooter who can wrangle people, schedules and competing priorities with ease.

You have a keen eye for detail, and thrive on a deadline, you make it all look easy. You aspire to an Oscar in a supporting role, elevating the performance of those around you.

You believe in the power of a spreadsheet, have killer time-management skills, and count to-dos instead of sheep when you go to bed at night.

We love that about you.

WHAT MOVES YOU

  • You adore the details. Sweating the small stuff is what you do best.
  • You manage your time as expertly as you manage your projects prioritizing, planning, and organizing are part of your DNA.
  • You don’t need someone to light a fire under you; you’re a human sparkplug, taking the initiative and enthusiastically managing multiple projects with limited supervision.
  • You’re a Swiss vault when it comes to confidentiality.
  • You’re not only comfortable with change, you embrace it.
  • You’re just as comfortable working with senior executives as you are with staff on the frontlines.
  • Your interpersonal skills would put even Oprah to shame. What can you say, you’re a people person!
  • WHAT YOU'LL DO

  • Report to the Chief Operating Officer of Bridgewater Bank.
  • Provide administrative and office-management support to COO.
  • Ensure COO preparedness for meetings and other obligations .
  • Organize documentation and technology, as needed, for COO meetings and obligations.
  • Manage COO’s calendar, and inbox including triaging incoming requests and competing priorities.
  • Coordinate with senior internal leaders and critical external stakeholders, including, Federal regulators and Senior Executives of external key stakeholders.
  • Coordinate logistics of executive team meetings, seminars, workshops and special events.
  • Make travel arrangements for COO.
  • Make recommendations for improvement.
  • Prepare executive correspondence and documents to ensure there are no typos, errors or content issues, making edits as necessary.
  • Prepare correspondence for COO’s signature.
  • Attend meetings and record, transcribe and distribute accurate minutes.
  • Manage and prepare agendas, presentations and projects for COO and executive team as needed.
  • Manage expenses, invoices and budget-tracking.
  • Coordinate office activities (we’re a fun group!).
  • Present a positive and professional image.
  • WHAT YOU'VE DONE

  • You have a post-secondary diploma in Business Administration or a related field.
  • You’re no newbie; you have seven to 10 years of experience in an executive level administrative role. On this, we must insist.
  • You have strong knowledge and experience working with Boards of Governors and Boards of Directors. On this, we must also insist.
  • You’ve had extensive experience with managing and preparing Board Reports and governance documents, not just organizing but authoring.
  • You have strong knowledge of office procedures and practices.
  • You’re self-motivated, efficient and thorough.
  • You’re a consummate professional.
  • You have a surgeon’s eye for detail you probably spell-checked this ad!
  • You’re a whiz with Microsoft Office Suite and Visio.
  • You’re resourceful and flexible; Mary Poppins, eat your heart out.
  • You have proven outstanding organizational skills.
  • You have superior writing skills.
  • We thank all applicants for their interest; however, only those selected for an interview will be contacted.

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