In the Wild West of corporate life, you’re Annie Oakley a straight-shooter who can wrangle people, schedules and competing priorities with ease.
You have a keen eye for detail, and thrive on a deadline, you make it all look easy. You aspire to an Oscar in a supporting role, elevating the performance of those around you.
You believe in the power of a spreadsheet, have killer time-management skills, and count to-dos instead of sheep when you go to bed at night.
We love that about you.
WHAT MOVES YOU
You adore the details. Sweating the small stuff is what you do best.
You manage your time as expertly as you manage your projects prioritizing, planning, and organizing are part of your DNA.
You don’t need someone to light a fire under you; you’re a human sparkplug, taking the initiative and enthusiastically managing multiple projects with limited supervision.
You’re a Swiss vault when it comes to confidentiality.
You’re not only comfortable with change, you embrace it.
You’re just as comfortable working with senior executives as you are with staff on the frontlines.
Your interpersonal skills would put even Oprah to shame. What can you say, you’re a people person!
WHAT YOU'LL DO
Report to the Chief Operating Officer of Bridgewater Bank.
Provide administrative and office-management support to COO.
Ensure COO preparedness for meetings and other obligations .
Organize documentation and technology, as needed, for COO meetings and obligations.
Manage COO’s calendar, and inbox including triaging incoming requests and competing priorities.
Coordinate with senior internal leaders and critical external stakeholders, including, Federal regulators and Senior Executives of external key stakeholders.
Coordinate logistics of executive team meetings, seminars, workshops and special events.
Make travel arrangements for COO.
Make recommendations for improvement.
Prepare executive correspondence and documents to ensure there are no typos, errors or content issues, making edits as necessary.
Prepare correspondence for COO’s signature.
Attend meetings and record, transcribe and distribute accurate minutes.
Manage and prepare agendas, presentations and projects for COO and executive team as needed.
Manage expenses, invoices and budget-tracking.
Coordinate office activities (we’re a fun group!).
Present a positive and professional image.
WHAT YOU'VE DONE
You have a post-secondary diploma in Business Administration or a related field.
You’re no newbie; you have seven to 10 years of experience in an executive level administrative role. On this, we must insist.
You have strong knowledge and experience working with Boards of Governors and Boards of Directors. On this, we must also insist.
You’ve had extensive experience with managing and preparing Board Reports and governance documents, not just organizing but authoring.
You have strong knowledge of office procedures and practices.
You’re self-motivated, efficient and thorough.
You’re a consummate professional.
You have a surgeon’s eye for detail you probably spell-checked this ad!
You’re a whiz with Microsoft Office Suite and Visio.
You’re resourceful and flexible; Mary Poppins, eat your heart out.
You have proven outstanding organizational skills.
You have superior writing skills.
We thank all applicants for their interest; however, only those selected for an interview will be contacted.