The Property Administrator is a key member of the Property Management Team and provides administrative support to the Property Management Zone (PMZ).
Reporting to the Senior Property Manager the incumbent is responsible for a variety of services related to the operation of retail and commercial properties inclusive of but not limited to bank deposits, Accounts Receivable (A / R) reporting, Accounts Payable (A / P) processing, budgeting, supplier invoices, rent roll review and production, tenant liaison and communication.
PRIMARY RESPONSIBILITIES :
Prepare, process and pay of P.O.s.
Day-to-day management of accounts payable issues and supplier invoices.
Provide administrative support for the Director.
Liaise with property accountants for expense related issues.
Liaise with operations team to facilitate smooth day to day site activities.
Coordinate programs inclusive but not limited to lighting, inspections, leasing / broker, broker tours etc.
Set up and monitoring of vendors and contracts
Assist the Property Manager in monthly budget / expense variances, forecasts and annual budgets.
Accounts receivable reporting and support; bank deposits and form filling.
Review / production of the monthly rent-roll.
Administer and monitor service contracts in addition to the review of vendor / contractor performance.
Liaise with property accountants, lease administrators and legal to ensure the accuracy of information.
Tenant document control and tenant liaison and communication.
Reception duties including the answering and dispatching of telephone calls, receipt and distribution of mail etc.
Oversee boardroom bookings and facilitate office services.
Dispatch maintenance and security to tenant calls
Perform other duties, as assigned.
KNOWLEDGE, EXPERIENCE AND SKILLS :
Required level of education and job-related experience :
Completion of college in a related field or accounting
three (3) to five (5) years of commercial / retail property administration experience.
Specific Skills :
Proficiency in accounting and financial management (A / P & A / R).
Strong customer service orientation.
Excellent planning and organizational skills.
Strong software application skills (MS Office).
Effective interpersonal and conflict resolution skills.
Strong written and verbal communication skills.
Strong Excel skills.
Ability to work well under pressure, multi task and meet deadlines
Ability to work independently, as well as within a team.
Excellent compensation commensurate with experience and full benefit package. Successful applicants will be subject to a background check.
Our people are what makes us different. At First Capital we are committed to workplace diversity and inclusion within our organization, therefore, we encourage all qualified persons from all backgrounds to apply.
Accommodations are available, upon request, to all applicants with disabilities throughout our hiring process.