Practice Education Coordinator
The University of British Columbia
Vancouver, Canada
4d ago

This position is responsible for the recruitment, hiring, onboarding, and organizational training and development of sessional clinical instructors (new hires and re-

hires). The position conducts interviews, testing, and reference checks for new hires as well as plans and manages the orientation and professional development sessions and resources for clinical teaching faculty.

Facilitates and coordinates affiliation agreements with clinical placement agencies for practice-based learning. Organizational Status

The School of Nursing (SoN) operates as an independent unit within the Faculty of Applied Science and prepares graduates for direct entry to nursing practice.

As a degree-granting program for a distinct health profession, the undergraduate program is responsible for its own admissions and selections process, and must be consistent with preparatory, regulatory and certification guidelines specified by the BC College of Nursing Professionals (BCCNP).

This position reports to the Manager, Operations & Finance (MOF) and works under the direction of the Associate Director Undergraduate Programs (AD UGP) and designated faculty overseeing clinical practice learning in the School of Nursing.

Reports to the AD UGP in the absence of the MOF. Work Performed

Responsible for the full recruitment cycle of all sessional clinical instructors as per requirements of clinical courses, including drafting job descriptions, writing and posting recruitment ads, conducting interviewing, testing and reference checks.

Forecasts FTE needs based on clinical placements and course needs.Drafts and delivers welcome packages to new Clinical Instructors.

Supports course leaders to allocate clinical teaching staff to appropriate sites.

  • Makes recommendations and develops policies, procedures and systems around clinical placement practices. Ensures Clinical teaching faculty hiring procedures are aligned with the M&P collective agreement and UBC policies and procedures.
  • Oversees the processing of recruitment data and documents, Reviews and approves financial allocation with the MOF before offering new appointments or reappointments.

  • Plans overall hiring needs for clinical placements across the BSN Program to meet current and future requirements of curriculum and coordinates sessional contract start and end dates.
  • Meets regularly with Associate Director, Undergraduate Programs and Program Coordinator to receive direction for projects and specifics goals.
  • Works with program coordinator and clinical faculty leads in the recruitment, hiring and onboarding processes to secure appropriate clinical teaching faculty for all clinical courses.
  • Provides advice and interprets the Collective Agreements in terms of leaves, vacation and benefit entitlements. Refers to the MOF and staff as appropriate.
  • Liaises with SoN HR team, faculty leads and others as necessary to support inquiry resolution.

  • Works with MOF to ensure clinical teaching positions are correctly classified in Position Management and advertised in eRecruit.
  • Oversees updates clinical practice spreadsheets and databases when appointments fully approved. Develops all supporting documentation for clinical teaching orientation sessions including communicating information about clinical requirements and follow-
  • up required. Create appropriate tracking lists and systems to monitor the status of the various clinical teaching hires including course hours, lab hours, start and end date of contract, etc..

  • Develops and coordinates effective and consistent clinical instructor orientation packages, recommends professional development opportunities as well as implements on-
  • boarding and off-boarding procedures. Orients new clinical staff hires to SoN policies and procedures related to practice education.

    Interprets School of Nursing and Health Authority policies and procedures and provides guidance and interpretation of same to faculty and staff.

    Develops and updates handbooks and manuals to communicate policies and procedures for clinical practice education for clinical teaching faculty in collaboration with practice course leads.

  • Plans and develops communication strategies and engages in complex communication and problem solving in collaboration with clinical course leads and program coordinator to maintain positive working relationships with a variety of internal and external contacts.
  • Develops and maintains processes to support clinical teaching staff in using the SoN documentation systems and for clinical education.

  • Analyzes clinical replacement data and metrics, develops reports and other clinical placement recommendations to support accreditation, professional development and training and other reporting needs.
  • Communicates regularly with SoN faculty, human resources, payroll staff, staff in the Clinical Practice Placement Unit and other UBC departments as required.
  • Liaises with health authorities, hospitals, community health agencies and community-based practitioners to facilitate affiliation agreements for clinical practice learning sites to meet academic program requirements for practice learning experiences.

    Liaison between SoN Leadership, UBC Legal and Health Authorities / clinical agencies to develop, consult, and distribute affiliation agreements to secure practice education sites.

  • Leads in human resources projects and special events for professional development and training sessions for clinical instructors in collaboration with clinical course leads and program coordinator.
  • Creates and updates templates and feedback forms for evaluation of hiring and onboarding processes for sessional clinical instructors.

    Maintains and updates an online website with resources and toolkits for clinical education support.

  • Performs other related tasks. Supervision Received
  • This position reports directly to the Manager, Operations & Finance and in their absence to the Associate Director Undergraduate Programs.

    Works under the direction of the Associate Director Undergraduate Programs (AD UGP) and clinical faculty leads regarding final hiring decisions of clinical teaching faculty. Supervision Given

    Oversees clerical staff in processing clinical placement documents and tasks. Consequence of Error / Judgement

    Duties require a high level of confidentiality. Failure to hire appropriate, clinical instructors could affect the programs ability to deliver quality educational experiences in an effective and timely way and / or compromise the School's reputation for high standing among nursing schools in Canada.

    Failure to initiate affiliation and placement contracts between institutions and agencies will incur an increased risk of liability.

    Failure to maintain positive working relationships with placement agencies could damage the reputation of the BSN Program and increase difficulty in securing placements for students.

    Failure to maintain appropriate communication and liaison with clinical course leads and / or other faculty could compromise the programs ability to deliver quality educational experiences in an effective and timely way and / or compromise the School's reputation for high standing among nursing schools in Canada. Qualifications

    Undergraduate degree in a relevant discipline. Minimum of two to three years of related experience or the equivalent combination of education and experience.

    Undergraduate degree and two years relevant experience or the equivalent combination of education and experience. Human Resource administration experience preferred.

  • Experience in an academic environment preferred. Affinity with practice education or educational processes preferred. Innovative, creative and flexible;
  • Excellent organizational and problem solving skills; Ability to anticipate problems and issues and plan ahead. Abiltiy to analyze problems, identify key information and issues, and effectively resolve.

    Ability to exercise sound judgment Effective oral and written communication and interpersonal skills; Ability to analyze and redesign work flow / business processes to make them more efficient and effective.

  • Ability to work in a collaborative team approach as well as independently with minimal supervision; Ability to develop and maintain effective relations with faculty, hospital and community agency colleagues;
  • Ability to effectively manage multiple tasks and changing priorities. Ability to work in a fast-paced environment, exercise initiative, and stay organized.

    Ability to review, analyze, and synthesize complex information into summaries and reports. Ability to understand and apply policies, procedures, and instructions.

    Ability to create and accurately maintain record and filing systems. Ability to make thoughtful, informed, and thorough decisions.

    Ability to exercise tact and discretion when dealing with sensitive and / or confidential matters. Ability to effectively resolve complaints in a calm, non-

    confrontational manner, and by exercising sound judgment. Ability to assist in identifying appropriate courses of action.

    Ability to provide quality service in a courteous, patient manner.

    Ability to work effectively independently and in a team environment.

    Ability to deal with a diversity of people in a calm, courteous, and effective manner. Ability to provide effective and appropriate guidance and counsel on HR related matters.

    Proficiency with MS office suite (Excel, Word, Outlook, Access and Powerpoint) Experience with data base driven websites an asset.

    Equity and diversity are essential to academic excellence. An open and diverse community fosters the inclusion of voices that have been underrepresented or discouraged.

    We encourage applications from members of groups that have been marginalized on any grounds enumerated under the B.C. Human Rights Code, including sex, sexual orientation, gender identity or expression, racialization, disability, political belief, religion, marital or family status, age, and / or status as a First Nation, Metis, Inuit, or Indigenous person.

    All qualified candidates are encouraged to apply; however Canadians and permanent residents will be given priority.

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