Accounts Payable Supervisor
Cascades
Etobicoke, ON, CA
3d ago

Your challenge!

In this position, the incumbent will be responsible to lead the team involved with all activities related to vendor invoicing and payment processing, responding to vendor’s queries, wire / EFT payments and payment reconciliations.

Job Responsibilities

  • Vendor master Set-up, vendor invoice and payment processing, responding to vendor’s queries, wire / EFT payments and payment reconciliation.
  • Set-up new vendors in payment system, ensure correct payment terms and taxability.
  • Process vendor invoices, perform 3 way match (as per internal control / SOX guidelines), and reconcile invoices with AP sub-ledger.
  • Manage vendor payee match (positive pay) and monitor exceptions on daily basis.
  • Perform reverse billing, upload transactions to AS 400 for the payment.
  • Process payment after required approvals, print cheques, coordinate with signatories.
  • Manage vendor inbox in outlook, resolve and respond to queries in timely manner.
  • Maintain trends, payment patterns and document issues related to vendor payments.
  • Enter vendor adjustments after obtaining proper approval and backup.
  • Reconcile cheques and wire transfers in AS400.
  • Own the process of ensuring that invoices submitted for payment have all required documentation required for payment. Attention must be paid to all aspects of invoices to ensure payment amount is adequately supported.
  • Evaluate opportunities for process improvement and proactively make recommendations to the Controller / Senior Accountant.
  • Evaluate weaknesses in the process, whether internal to the Accounts Payable or not and recommend process changes.
  • Business Objectives Alignment

    As a specialist / consultant in his / her area of expertise, support his / her manager in carrying out the department’s mandates in order to achieve the Shared Service Centre’s objectives

    Operational Excellence

    Provide efficient, high-quality service to business partners

    Check the reliability and completeness of the related financial information produced

    Reduce accounts receivable

    Comply with the organization’s accounting and internal control practices

    Oversee and optimize standardized processes

    Provide accounting support to Shared Service technicians and business partners

    Human Resources

    Take the initiative to develop his or her skills

    Ensure knowledge transfer among team members

    Work with fellow employees to achieve the team’s objectives

    Health & Safety

    Help create a healthy and safe work environment for all Cascades employees

    Promote sound occupational health and safety management

    Corporate Responsibility and Governance

    Carry out activities in an ethical manner and respect Cascades’ culture

    Make sure projects comply with the standards, regulations and procedures in effect

    Identify any transaction irregularities and take corrective measures immediately

    Support his / her manager in applying the internal control structure aimed at mitigating business risks related to operations and / or fraud

    Client Focused and Innovation

    Seek out business opportunities and ensure the implementation of continuous improvement initiatives

    Stay abreast of emerging practices and trends and share them with the organization

    Provide clients with efficient, high-quality service

    Core competencies defined for this job

    Education

    College diploma in Accounting or Business Administration

    Bachelor's degree in Accounting or Business Administration

    Desired experience

  • 5 to 7 years’ experience in Accounts Payable / Procure to pay process in a supervisory or leadership role.
  • Previous experience working in a plant or related environment would be a definite asset.
  • Analysis and problem solving ability to effectively examine events, issues and problems and generate optimal solutions in a timely manner
  • Able to demonstrate flexibility with job duties and scope of work
  • Adapts and Learns - work effectively in the face of ambiguity, shifting priorities and rapid change in while actively developing one'
  • s skills and capabilities

  • Ability to fit in a dynamic environment and be a team player
  • Ability to manage multiple priorities and meet deadlines
  • Excellent knowledge of computer based accounting systems.
  • Must be highly proficient with various computer programs (Excel, Word, E-Mail, etc.).
  • Excellent communications and interpersonal skills.
  • Strong concept comprehension and information retention skills.
  • Additional information

    Normal office environment with a small percentage of the time spent in a plant environment.

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