Location : Parks East Area Office : 1558 200 Street, Langley
Our Parks, Planning and Environment Department is seeking an Administrative Professional who will answer multi-line phone system, take public comments and meeting minutes, process invoices and purchase card statements, schedule meetings and coordinate catering.
Other duties include day to day support of team activities.
You are : An organized and motivated person that enjoys working in a multi-functional team environment. You enjoy working in a busy and supportive office and have a keen eye for detail.
In this role, you will :
Perform complex clerical and secretarial duties for a superior and / or the superior's subordinates, arrange appointments and meetings, interviews callers, process highly confidential material, prepare routine correspondence and relieve a superior of minor administrative detail.
Assemble, collate and type a variety of technical and administrative material such as letters, notices, contracts, specification, requisitions, reports, budget estimates, agendas, minutes and speeches.
Take instructions from and perform clerical and typing duties for a group of professional and technical employees.
Prepare and scrutinize agendas and minutes, reports, correspondence and other data for referral or action, process incoming and outgoing mail, control and maintain files, records, correspondence and reports.
Compile statistical information and data, provide direction and assistance on a variety of office operations.
Ensure for preparation, printing, deadline adherence and distribution of Metro Vancouver Board and other committee agendas and minutes, operate word processor as required and perform some duties of clerical superior in the latter's absence.
Provide a variety of factual information and assistance to Metro Vancouver staff, business and government contacts and the public.
Perform related work as required.
To be successful, you have :
Completion of 12th school grade, including or supplemented by courses in commercial and secretarial subjects.Considerable related experience, preferably as a Clerk Stenographer II or an equivalent combination of training and experience.
All the required knowledges, abilities and skills of the Clerk Stenographer II classification.
Considerable knowledge of secretarial practices and procedures applicable to department served.
Sound overall knowledge of Metro Vancouver’s organizational structure and of the functions of its departments and divisions.
Ability to perform secretarial tasks and relieve a superior of office and routine administrative detail with minimal supervision.
Skill in typing and processing clerical work of a complex and technical nature, in taking and transcribing shorthand and other dictation and in the use of word processor as required.
Our Vision :
Metro Vancouver seeks to achieve what humanity aspires to on a global basis the highest quality of life embracing cultural vitality, economic prosperity, social justice and compassion, all nurtured in and by a beautiful and healthy natural environment.
While we greatly appreciate all the replies we receive, regretfully only those selected for an interview will be contacted.