Are you passionate about supporting organizations to achieve results and seeking the opportunity to join a team of customer-oriented Professionals?
A.S.P. Incorporated has provided security and customer service solutions for over 20 years to Canadian clients. We employ over 2000 employees and are a subsidiary of ICTS EUROPE, which is operating in 22 countries and employing more than 17000 professionals.
A.S.P provides services to some of the largest airports in Canada and has a significant presence in the Commercial and Residential spaces in Ontario and Alberta.
A.S.P. is looking for a Front Office Administrator who will undertake all receptionist and clerical duties at the desk of our main entrance.
A successful candidate will be required to work with integrity, respect, and take responsibility to maintain confidentiality.
What you will do :
Providing operations support to the managers
Prepare and communicate schedules to different clients
Inventory management keeping track of uniforms and equipment
Maintain supplies inventory by checking stock to determine inventory level, anticipating needed supplies; placing and expediting orders for supplies;
verifying receipt of supplies
Prepare and / or review standard correspondence and edit, product and format reports, memos, emails, presentations and other documentation
Monitor office supplies and place orders when necessary
Support the operations team by scheduling meetings, preparing agendas, developing minutes and maintaining pending action list and follow ups.
Produce department communications and work with internal communications to distribute messages to employees
Maintain computer and manual filing systems
Some reception duties as required such as greeting and welcoming visitors, clients, employees and applicants, answer incoming calls and redirecting them to the appropriate departments
Assist with preparation of spreadsheets, presentations, and documents
Other duties as assigned
Who you are
Proven experience as an administrative assistant or an office administrator
Knowledge of office management systems and procedures
Working knowledge of office equipment, like printers and fax machines
Advanced knowledge and experience in MS Office especially MS Word, Excel, Outlook and PowerPoint
Strong communication (spoken and written) and people skills
Excellent time management skills and ability to prioritize work
Good organization and multi-tasking abilities
High school diploma; additional qualifications will be a plus
Why you should work with A.S.P :
We care about our team and their personal and professional success.
We offer competitive salaries.
You can have flexible schedules.
A.S.P. Incorporated is committed to supporting a diverse workforce from various communities within which we operate. We encourage all qualified professionals without regard to race, gender identity, colour, sex, marital / family status, citizenship, religion, sexual orientation, aboriginal status, age, etc. to apply.
We hire for PERSONALITY. We train for the job.